We are excited to have an Administrative Support opportunity available starting mid-August.
Lethbridge School Division embraces diversity and functions in a dynamic, innovative, and fast paced environment. Lethbridge School Division is looking for an energetic professional who doesn't mind wearing multiple hats. The Administrative Support will perform a variety of administrative tasks in support of school office operations. Duties include but are not limited to word processing and reception services, maintaining various school and student records, operating standard office and school equipment, and assisting in organizing school events and activities. Employees in this position are effective communicators with excellent organization, prioritization, time management and public relations skills.
This position will require considerable contact with staff, students and parents, providing assistance, responding to routine inquiries and requests for information. In addition, the Administrative Support will receive and direct callers both by phone and in person.
The successful candidate will possess demonstrated abilities in the above mentioned administrative responsibilities and effective working relations with the public, students, school staff, administrations and division officials.
What will you work?
24.00 hours/week Monday to Thursday
Approximate schedule: 8:30am - 3:15 pm Monday, Tuesday & Thursdays, 8:30am - 2:15 on Wednesdays.
This positions follow the assigned Administrative Support calendar and afford the successful candidates to have some school breaks off.
What do you need to succeed?
- Have a strong understanding and commitment towards our school's philosophy.
- Have a proven history of positive interactions with students and parents.
- Have a proven history of advocacy for community involvement in the school.
- Have a proven history of being a committed team member at both the school and division level.
We are looking for experience in performing the following:
- Manage and coordinate confidential student files.
- Manage school cumulative files and student records - student registrations, sending and receiving cumulative files, ensuring cumulative files meet content requirements, organizing and managing student files, maintaining historical student records.
- Manage and file historical student records.
- Powerschool - daily student attendance, weekly attendance reporting, updating student demographics, report card/grades management within PowerTeacher and PASI, student registration and file management, medical information inputting and updating.
- Create, edit and manage school publications and event programs.
- Provide administrative support for school events.
- General reception supports.
- General administrative support to school administration.
- Assisting in the coordination of bussing and transportation.
- Digital Media – updating information to the school web site, sharing school events and notifications using school Facebook and Twitter accounts.
- Assist in managing of school fees.
- School publications and programs - editing, desktop publishing and supporting administration in planning.
- Conference management - setting up appointments for Parent/Teacher Conferences, assisting parents with online bookings and organization of teacher schedules.
- The successful candidate must possess outstanding abilities to work within a team environment, as well as to efficiently multi-task in a very busy office.
**Candidates may be tested for computer proficiency
Gilbert Paterson Middle School serves approximately 830 students and is a dual track English and French Immersion school. The Paterson community hopes to provide an inclusive learning experience that promotes the development of academic, social and emotional, physical, and artistic attributes for all students that come to our school. We are committed to a secure, positive, challenging and exploratory approach in cooperation with parents, students, staff and community at large.
For more information on Gilbert Paterson, please visit the school's website at https://gp.lethsd.ab.ca/
Please note that only those selected for further consideration will be contacted regarding an interview.
Requirements
Education and Experience Required:
- Post-secondary diploma in office/business administration with some related experience.
- Proof of Grade 12 or General Educational Development (GED). Education received outside of Canada will require a Educational Credential Assessment (ECA) or International Qualifications Assessment Service (IQAS) confirming high school or post secondary equivalencies.
- Combination of education and experience.
CONDITIONS OF EMPLOYMENT:
In order to ensure and maintain a safe and secure working and learning environment, applicants new to Lethbridge School Division who are offered employment must provide:
- A police information check; including Vulnerable Sector Check from Police Services or an RCMP detachment that does not have any charges or convictions.
- A satisfactory Intervention Record Check from South Region Alberta Child and Family Services.
- Proof of photo identification, may be a valid driver's licence, provincial identification card as issued by a licensed government registry office, valid passport or Nexus card. If one cannot be provided, a new card must be obtained and proof of application provided within three days of hire.
- Documentation of a valid Social Insurance Number in the employee's legal name. If valid Social Insurance documentation in the current legal name can not be provided, the successful candidate will be required to obtain a new one within three days of hire.
Benefits
The wage range for this position is $23.85 - $25.00/hour depending on education and experience.
Lethbridge School Division prides itself on supporting and promoting the wellness of our employees through our diverse benefit plan for you and your family to access. Some of the amazing benefits included are:
- 100% employer paid premiums for health care.
- Health/Wellness Spending Account (HSA/WSA).
- Free 24/7 access to our Employee and Family Assistance Program (EFAP). This includes but is not limited to:
- Lifestyle and specialty counselling (Health, Life Balance and Career).
- Competitive retirement plan.
- Discount at a variety of local fitness facilities within Lethbridge.
This is a purposeful and rewarding career that helps make a difference in students lives!
Posting will remain open until 10:00 AM, May 15, 2024.