Medical Office Administrator

Medical Office Administrator

Dr. Karine Spence
Dieppe, New Brunswick
Full-Time | Temporary Contract

Join Our Team!

At Dr. Karine Spence's family practice, our dedicated team plays a vital role in our patients' healthcare journey. We are committed to providing an exceptional experience for every patient. If you thrive in a fast-paced environment, have a passion for healthcare, and enjoy collaborating in a team setting, we'd love to have you on board!

The opportunity:

Dr. Karine Spence is seeking a Full-Time, Temporary Medical Office Administrator to join her team. This role is a temporary position with an expected duration of approximately 5-6 months (March/April 2027). This opportunity is meant for an individual who has experience working as an office administrator within a health care setting. If you consider yourself to be a strong communicator who is organized and compassionate, and you are an innovative person who loves taking iniative, this may be the perfect opportunity for you!

Key Responsibilities, as required/applicable:

• Coordinates patient care through the clinic: checking in, prepping, escorting to exam rooms, and preparing exam rooms for the next patient.
• Ensures exam rooms are stocked appropriately.
• Answers inquiries by phone and in person in a helpful, respectful and efficient manner.
• Manages and maintains appointment schedule.
• Manages incoming/outgoing communications.
• Maintains electronic medical records via EMR software (Medfar).
• Processes faxes electronically.
• Ensures patient confidentiality.
• Performs billing procedures.
• Orders and receives office and medical supplies.
• Prepares and processes clinic mail.
• Performs all other related administrative tasks or special tasks.

Schedule & Location:

• The medical office administrator position requires availability to work on-site from Monday to Friday, 8 hours/day (excluding evenings, weekends, and STAT holidays).
• The clinic is located at 600 Dieppe Blvd, Dieppe NB.

Qualifications:

• Proficiency with a computer (including using the internet, electronic medical record system, and MS Office software).
• Demonstrates excellent documentation skills and attention to detail.
• Strong communication and conflict resolution skills.
• Strong interpersonal skills.
• Exhibit compassion and patience.
• Self-motivated individual who has the ability to work independently and as a team.
• Contribute to a culture of continuous improvement by fostering a mindset of innovation, problem solving, and excellence.
• Ability to maintain a high regard for confidentialy and advocacy for patients.
• Ability to multi-task and work in a fast-paced environment.
• Proficiency in French and English is required due to operational requirements.

Experience/Education:

• Experience as a medical office admin within a medical environment is an asset.
• Medical office admin diploma (or equivalent) is an asset.
• Familiarity with medical terminology.
• General knowledge of the New Brunswick medical system is an asset.

Why you should absolutely join our team: Apply for a fantastic opportunity to join a positive team work environment where you will benefit from:

• A professional, positive, and inclusive work environment.
• No evenings and weekends.
• Office closed on all STAT holidays.
• Free parking.

Compensation:

We offer a hourly range of $20-$25 per hour. Placement within the range will be determined based on the successful candidate's experience, qualifications, and relevant skills.

We thank all applicants for their interest. Applicants will be evaluated on an ongoing basis until the position is filled. Please note that only candidates selected for interviews will be contacted.