Medical Office Administrator

Medical Office Administrator

WHO WE ARE

Our Health Centre is a non-profit community health centre serving the Municipality of the District of Chester and the Tancook Islands. Now approaching our tenth year, we operate a Same Day Clinic five days a week, along with specialty clinics including our new peri/menopause clinic, and programs that reach well beyond the exam room. Our programs and services are shaped by what our community members tell us they need.

We are small enough that every person here influences how care is delivered, and ambitious enough to keep testing new models to bring the best possible services and programming to our community. If you want your work to make a tangible difference in the community you live in and to help build something, this is where you want to be.

AT A GLANCE

• Location
  Onsite: Chester, Nova Scotia
• Term
  Permanent. 30 to 40 hours per week over 4 to 5 days, based on the clinic schedule.
• Schedule
  Approximately one evening per week (until 8 pm) and occasional Saturday coverage. Schedules are provided one month in advance whenever possible.
• Compensation
  $23.00 to $26.00 per hour, based on experience.

WHAT WE OFFER

• Health and dental coverage, 70% employer-paid
• Employer RRSP contributions of 5%, increasing to 6% as of April 2027
• 12 paid personal and sick leave days per year
• Two weeks of vacation to start, increasing with years of service
• Time in lieu available for hours worked beyond scheduled hours
• Benefits commence after successful completion of a three-month probationary period. Leave entitlements are prorated for scheduled hours.

ABOUT THE ROLE

Reporting to the Executive Director, the Medical Office Administrator is responsible for the day-to-day administrative coordination of all clinical services, including the Same Day Clinic and associated programs. This is a front-facing role, working directly with the patients and community members who come through our doors. The Medical Office Administrator works alongside the administrative assistant, and there are regular shifts where this position is the only administrative staff member on site.

The role ensures efficient workflows, accurate medical records and billing, effective scheduling and coverage, and high-quality support for both physicians and community members. It carries a high degree of independence. We are looking for someone who works collaboratively within a small team, takes full ownership of their work, and takes pride in getting things right the first time.

Given the sensitive nature of clinical information and community interactions, this position requires the highest standards of confidentiality, professionalism, accuracy, and sound judgment.

TO APPLY OR LEARN MORE

To apply, send your resume and cover letter to Roger Bower, Executive Director, at [email protected]. Applications will be reviewed as they are received, with the first review beginning October 16, 2026. The position will remain open until filled.

To learn more about Our Health Centre, visit www.ourhealthcentre.ca. For a full job description, contact Roger Bower directly.