Administrative Assistant, Alumni and Donor Relations
Acadia University
Wolfville, NS
Job Details:
Benefits:
Position: Administrative Assistant, Alumni and Donor Relations
Department: Office of External Relations
Position Type: SEIU Admnistrative Assistant 3, Full-time
Date Posted: October 5, 2026
Application Deadline: October 9 2026 at 11:59 PM
Competition #: 26-25-AU
Salary: $51,504 per annum (SEIU Administrative Assistant 3)
Benefits: Our total compensation package includes a defined benefit pension plan, health and dental plan, Telemedicine with Greenshield Health, health spending account, life insurance, optional life insurance, AD&D insurance, long-term disability insurance, employee and family assistance program, tuition discount for employees and their dependents, free gym facility membership, 3 weeks vacation increasing with years of service, university paid holidays including winter break closure.
Acadia University is seeking a highly organized, detail-oriented, and service-focused Administrative Assistant, Alumni and Donor Relations to join our External Relations team. This position provides essential administrative, information management, and event support to the Executive Directors of Alumni Relations and Donor Relations, while also contributing to the broader work of the External Relations team.
The successful candidate will be someone who takes pride in providing exceptional service, is comfortable managing competing priorities, and understands the importance of professionalism, confidentiality, accuracy, and discretion when working with alumni, donors, university leaders, and members of the public.
As the Administrative Assistant, you will play an important role in keeping Alumni and Donor Relations operations running smoothly. You will manage calendars and correspondence, coordinate meetings and travel, support events, process financial documentation, maintain accurate constituent information, and assist with communications and donor stewardship activities.
You will also work with sensitive and confidential information and will have regular interaction with alumni, donors, prospects, senior administrators, faculty, staff, students, and members of the public. This is an opportunity for an experienced administrative professional who enjoys working in a collaborative environment and takes initiative in anticipating needs and finding solutions.
- Completion of a general university undergraduate degree or the equivalent in education and experience.
- Candidates must have excellent organizational skills with attention to detail and accuracy in record-keeping.
- Proven experience delivering a high level of client service and demonstrated ability to think clearly, resolve issues, and work under pressure.
- Proven ability to exercise sound judgment and maintain confidentiality when handling sensitive information.
- Excellent interpersonal and communication skills, with the ability to build positive relationships and communicate effectively with students, faculty, staff, and external partners. A demonstrated commitment to providing inclusive, respectful service to individuals from diverse cultural, social, and lived-experience backgrounds is essential.
- Applicants must be highly proficient in the use of Microsoft Office applications. Experience with database management is required; familiarity with Ellucian's Colleague Advancement database would be considered an asset.
- Familiarity with Acadia University's academic programs, administrative processes, and policies is considered an asset.
- The ability to work both independently and collaboratively as part of a team, demonstrating initiative, flexibility, and a commitment to continuous improvement.
For further information or to request a detailed job description, please contact Elektra Papadogiorgaki at [email protected].
TO APPLY: Internal candidates (members of SEIU Local 2) must apply by October 9, 2026. Applications from external candidates are also encouraged; however, consideration is dependent upon result of internal competition. To apply for this opportunity, click on the "Apply Now" button and upload your cover letter, resume, and professional references. Internal candidates (members of SEIU Local 2) should also upload a job posting application form.
Please be advised that only those invited for an interview will be contacted. The University reserves the right not to fill this position. A six-month eligibility list may be established from this competition to fill future vacancies for identical positions.
The University invites applications from all qualified individuals; however, Canadians and permanent residents will be given priority. Acadia University is committed to employment equity and diversity in the workplace and welcomes applications from Aboriginal people, African Nova Scotians, persons with disabilities, visible minorities, women, and persons of any minority sexual orientation or gender identity. Consistent with the principles of employment equity, the primary criterion for appointment to a position is qualifications and professional excellence. Candidates who identify as a member of one of the afore-mentioned groups, and who wish to have the application considered as such, are invited to submit the online Employment Equity Voluntary Self-Identification Form as part of their application package.
The university will provide support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. If you require accommodation because of a disability or for any other reason during the interview process, please contact [email protected].
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