Volunteer Board Position - Board Secretary

CreativeHub 1352 is a non-profit organization dedicated to bringing creative people together to strengthen arts, culture, and community in Mississauga. Through collaborations with local partners, we offer a diverse range of year-round programs in the arts, heritage, and environmental stewardship and education, engaging people from across the city and beyond.

Our journey began with the Lakeview Legacy Community Foundation, later known as the Small Arms Society, which led the successful effort in 2008 to save the historic Small Arms Inspection Building (SAIB) from demolition. Since 2018, CreativeHub 1352 has worked with the City of Mississauga to transform this landmark into a vibrant community hub. As the building's lead tenant and key partner, we continue to expand our programming days each year, bringing our creative vision to life in this unique and historic space.

Summary:

The Secretary is a voting member of the Board of Directors and appointed in a manner consistent with the bylaws of the organization. The Board Secretary plays a crucial role in supporting the governance of CreativeHub 1352. This voluntary position involves managing board communications, maintaining accurate records, and ensuring compliance with organisational policies. The Board Secretary will contribute to the effective functioning of the board, helping to advance our mission and enhance our community impact. The Secretary is an Officer of the Board, and a member of the Executive Committee and Finance Committee. The term would begin at our AGM in mid-November, and continue for 2 years, with the option of renewing for a second and third term, for a maximum of six years on the Board.

Responsibilities:

• Prepare and distribute agendas and minutes for board meetings
• Schedule all Board meetings and AGMs and communicate invitations to Directors and stakeholders
• Maintain accurate records of board activities and decisions
• Ensure compliance with legal and regulatory requirements
• Facilitate communication between board directors and stakeholders
• Assist in the preparation of reports and documentation for board meetings
• Support the Chair in the organisation of board activities and events

Qualifications:

• A commitment to CreativeHub 1352's mission and strategic objectives
• Strong organisational and administrative skills
• Excellent written and verbal communication abilities
• Previous experience in a secretarial or administrative role, preferably within a non-profit or charity setting
• Familiarity with governance practices and board operations
• Ability to review and understand financial statements
• Ability to work collaboratively with diverse groups of people
• Proficiency in Google Workspace and other relevant software

Other requirements:

• Join meetings at the Small Arms Inspection Building every other month, and attend events at the Building