Executive Director (Part-Time, ~20 Hours/Week)
The Chapman Group - 3 Jobs
Saint John, NB
Job Details:
The Chapman Group is assisting its client, the Saint John East Food Bank, with recruiting for a part-time Executive Director position. This community-based nonprofit organization is dedicated to reducing hunger and supporting individuals and families facing food insecurity in the Saint John area. Through the collection and distribution of food, it provides essential assistance in a respectful and dignified manner while working with volunteers, donors, and community partners to respond to local needs. The organization operates in alignment with national food bank standards and plays an important role in strengthening community well-being and resilience.
Position Overview
The Executive Director (ED) is responsible for the overall leadership, management, and sustainability of the Food Bank, advancing its mission to reduce hunger and improve food security in the community. Reporting to the Board of Directors, the ED ensures effective operations, sound financial management, and strong community relationships.
This is a part-time leadership role, requiring a highly organized, self-directed individual who can balance strategic priorities with essential operational oversight.
1. Strategic Leadership & Governance
· Work with the Board to implement and monitor the organization's strategic priorities.
· Provide regular updates and reports to the Board on operations, finances, and impact.
· Support governance processes, policy development, and compliance with bylaws and standards.
· Ensure alignment with Food Banks Canada standards and provincial requirements.
2. Operations & Program Oversight
· Oversee core food bank operations, ensuring efficient and respectful service delivery.
· Supervise staff and/or volunteers (as applicable), fostering a positive and inclusive environment.
· Coordinate food procurement, storage, and distribution systems.
· Ensure proper client intake processes, record keeping, and confidentiality.
· Monitor inventory and ensure safe food handling practices.
Note: In a part-time capacity, the ED focuses on oversight and coordination, with operational tasks shared with volunteers or, where possible, delegated to an Executive Assistant.
3. Financial Management & Administration
· Develop and monitor the annual budget in collaboration with the Treasurer and Board.
· Oversee basic bookkeeping, expense tracking, and financial reporting.
· Ensure compliance with financial policies and audit requirements.
· Support grant applications and funding reporting.
4. Volunteer & Community Engagement
· Recruit, support, and retain volunteers to sustain operations.
· Build relationships with community partners, donors, and local organizations.
· Act as an ambassador for the Food Bank within the community.
· Support fundraising initiatives, grant writing, and donor engagement.
5. Compliance & Risk Management
· Ensure compliance with health, safety, privacy, and risk management policies.
· Maintain required documentation and organizational records.
· Uphold ethical standards and accountability in all operations.
· Scope of the Role (Part-Time Considerations)
· Focus on priority leadership, coordination, and sustainability functions.
· Delegate or streamline administrative and operational tasks where possible.
· Emphasis on partnerships, funding, and governance, rather than full-time operational management.
· Post-secondary education in business, nonprofit management, or related field (or equivalent experience).
· 3-7 years of relevant leadership or management experience (nonprofit experience preferred).
· Experience with budgeting, reporting, and fundraising.
· Familiarity with food security issues or community-based services is an asset.
· Experience working with or reporting to a Board of Directors.
Knowledge, Skills & Abilities
· Strong organizational and time-management skills with the ability to prioritize in a part-time role.
· Self-starter with the ability to work independently.
· Excellent communication and relationship-building skills.
· Practical, solutions-oriented mindset with the ability to adapt in a resource-constrained environment.
· Proficiency in basic financial management and digital tools (email, spreadsheets, social media).
Working Conditions
· Approximately 20 hours per week, with flexible scheduling.
· Occasional evening or weekend commitments (e.g., board meetings or events).
· Combination of administrative and light physical work (e.g., lifting food items, organizing supplies).
· Must be able to lift up to [XX lbs] and stand for extended periods as needed.
Key Success Factors in This Role
· Ability to prioritize high-impact work within limited hours
· Strong community presence and relationship-building
· Effective coordination of volunteers and resources
· Maintaining financial stability and compliance
· Keeping the organization focused, organized, and mission-driven
Share This Job:
