ACADEMIC PROGRAM ASSISTANT (BAND LEVEL 4)

May 4, 2026

ACADEMIC PROGRAM ASSISTANT (BAND LEVEL 4)

Division of Biomedical Sciences (Graduate Programs)

Faculty of Medicine

(Full-time, Contractual to March 12, 2027)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

All qualified employees are welcome to apply, however preference is given to CUPE members

DUTIES

The successful applicant will provide administrative support to the Graduate Coordinators and Programs in the Division of BioMedical Sciences (Bioscience of Health and Disease, Cardiovascular & Renal Sciences; Human Genetics and Genomics, Immunology & Infectious Diseases and Neurosciences). Duties include liaising with the BioMedical Sciences (BMS) Graduate Coordinators; coordinating the admissions process for BMS graduate programs; liaising between students, the Graduate Coordinator and the Office of Research and Graduate Studies; serving as the primary point of contact for graduate students; coordinating inquiries regarding graduate programs; providing assistance to students; implementing, maintaining, tracking and updating a database of students registered in BMS graduate programs and information related to their individuals programs; distributing notices to faculty and graduate students; assisting in the planning and organization of courses; typing course outlines, course materials, letters, forms, reports and other documents from rough draft; ensuring program guidelines, deadlines and schedules are followed; formatting materials and reports for presentations; proactively ensuring a high level of support is provided; replying in–person, by telephone or written correspondence to enquiries; organizing meetings and room bookings; preparing payroll for graduate assistantships and GradSWEP students; organizing the Division of BioMedical Sciences Graduate Research Symposium in consultation with the Graduate Program Coordinators; implementing and maintaining a communication strategy to update graduate students on various deadlines for scholarships, grant deadlines, and travel awards; coordinating activities associated with journal clubs; maintaining a list of graduate award recipients; and performing other related duties as required.

QUALIFICATIONS

Experience (1-3 years) in academic program activities in a university environment; supplemented by a diploma in office or business administration; or any combination of experience and training. An excellent working knowledge of Microsoft Office Suite, along with strong organizational, written, and oral communication skills are required. Knowledge of Student Banner, graduate programs, and the Division of BioMedical Sciences and its objectives would be considered assets.

SALARY $50,294 - $58,998 per annum (CUPE Local 1615)

CLOSING DATE May 19, 2026

COMPETITION NO. MUN03457

Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229; or fax your resume to (709) 864-6344. Call us at (709) 864-6404 for assistance.

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities.

Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229 or by telephone at (709) 864-6404.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.