Administrative Assistant, Writing & Publishing

Employment Opportunity: Administrative Assistant, Writing & Publishing: On-site, half-time position | Subject to probationary period

Established in 1789, the University of King's College is Canada's oldest chartered university and is associated with Dalhousie University. A small and extraordinarily lively academic community located in Halifax (Kjipuktuk), Nova Scotia, King's is known nationally and internationally for its interdisciplinary programs in the humanities, including its first-year Foundation Year Program, its professional programs in journalism and its fine arts programs in creative writing. King's is a community in which students, faculty, alumni, and staff work to bring greater understanding, creativity, and compassion to the world.

Position description

The University of King's College School of Journalism, Writing & Publishing is seeking applications for a half-time Administrative Assistant position beginning May 2026. Reporting to the Director, Associate Director, and Administrator of Writing & Publishing, the Administrative Assistant is responsible for assisting with delivery of MFA residencies and programs.

Key responsibilities

• Receiving and processing mentor, instructor, guest, and vendor invoices
• Assisting with department meeting and event scheduling
• Processing financial transactions
• Assist with running department events (may include occasional nights and weekends)
• Designing program signage, advertising, social media content, and print materials (knowledge of Canva or other design software an asset)
• Liaising with King's Conference Services, AV, Food Services, Bookstore, and Facilities
• Communicating with students, faculty, alumni, and incoming students
• Other duties as assigned

Education And Qualifications

• Diploma or equivalent in a relevant field is required
• 1-2 years' experience in university or equivalent administration is required
• Must be familiar with Microsoft Teams, Word, Excel, and Outlook
• Knowledge of the MFA residency and program an asset
• Must be able to manage multiple priorities and work quickly under pressure
• Must possess strong organizational and communication skills
• Must be able to work a flexible schedule, including occasional nights and weekends

Additional Information

• Closing Date: May 8, 2026
• Preferred start date: May 25, 2026
• Annual Salary range: $46,046-$51,165
• Includes comprehensive benefits with medical and dental; eligible for enrollment in the Nova Scotia Public Service Superannuation Plan (PSSP).

Please send the full application package including a cover letter and resume via email to:

Pethrona Russell
Human Resources Manager
University of King's College
6350 Coburg Road
Halifax, Nova Scotia B3H 2A1
[email protected]

We thank all applicants for their interest. Only those selected for an interview will be contacted.

The University of King's College is committed to diversity, equity, accessibility, and inclusion. We encourage and welcome applications from Indigenous persons (especially Mi'kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversification of our community.