Scanning Clerk (4 Month Contract) Saint John, NB

Come work with us!

We are not your average law firm.

At Stewart McKelvey, we think: forward in a typically traditional field to outperform the expectations of our clients - and our employees. Our team members are the force that drives our business toward a modern, diverse and innovative future.

Our goal is to continue to invest in people who contribute their diverse perspectives, ideas and experiences. At Stewart McKelvey, your whole unique self will belong.

In return, we offer a culture that supports flexible work arrangements, mental and physical wellness, and a competitive compensation & benefits package.

A few things in particular that we offer to our team include:

• A "Dress for your Day" policy
• Social events and staff retreats
• A positive and fun work environment where we value inclusion and mutual respect

If this sounds like a work environment you'd thrive in, we may have just the right opportunity for you!

We are currently seeking a Scanning Clerk to join our Corporate Services team based in the Firm's Saint John, NB office.

Type of Position: Full-Time, Contract (4 months)

Close Date: April 27, 2026

The Opportunity:

An integral member of the corporate services team, the firm's Scanning Clerk is responsible for the organization and preparation of documents, prior to scanning and uploading minute book documents into corporate database per established processes.

Essential Duties and Responsibilities:

• Preparing and organizing minute books and/or corporate records, by removing staples/paper clips and determining the separation of documents and attachments before they are converted to digital images;
• Unitize documents and attachments following established protocols;
• Scanning documents by using imaging equipment while following established scanning and quality control procedures;
• Uploading minute books documents to corporate database;
• Set up, operate and perform routine maintenance on imaging equipment; and,
• Other duties as assigned.

Knowledge, Skills and Abilities Required:

• High School diploma required with related experience in a business environment;
• Must demonstrate ability to analyze documents and extract appropriate information;
• High degree of attention to detail and ability to handle a large volume of repetitive tasks;
• Ability to follow instructions explicitly and consistently;
• Strong communication skills and the ability to interact effectively with a variety of people;
• Excellent organizational and administrative skills; and,
• Ability to work well in a team environment or alone and take initiative when necessary.

Our focus on Diversity, Equity & Inclusion:

At Stewart McKelvey, we are committed to a workplace where you truly belong. We celebrate and respect the unique identities, perspectives, and experiences that each person brings, ensuring everyone feels seen, heard, and valued as part of our firm.

During the recruitment process, applicants have the right to request an accommodation.

Applicants invited to participate in an interview and who require an accommodation are encouraged to speak with a member of the recruitment team and discuss what we can do to better support them during this process.

Interested Candidates:

For security purposes, applicants are asked to submit their resume, cover letter and any other accompanying application documents in PDF format.

We thank all applicants for their interest. However, only those selected for an interview will be contacted and any offer of employment will be conditional upon a satisfactory background check.