Project Coordinator - Moncton, NB

Position Summary

The Project Coordinator provides critical administrative and technical support to the Project Management team to ensure all construction documentation and communication is organized, traceable, and efficiently managed through Procore.
This role is responsible for coordinating and maintaining RFIs, submittals, O&M manuals, and Procore data across multiple projects, ensuring that information flows accurately between the field, office, and external stakeholders.

The position acts as the central point of control for all project documentation, helping Project Managers focus on execution, forecasting, and field coordination.

Primary Responsibilities

1. Project Information Management

Maintain and track all RFIs, submittals, and related correspondence through Procore.

Support Project Managers in issuing, reviewing, and closing RFIs and submittals.

Coordinate with consultants, vendors, and subcontractors to ensure timely responses and documentation accuracy.

Compile and organize Operations & Maintenance (O&M) manuals, as-built drawings, and warranty information at project closeout.

2. Procore System Administration

Manage and maintain project folders, workflows, and document structures within Procore.

Ensure consistency in how files, drawings, and documents are uploaded and categorized across all projects.

Provide assistance to field staff and project managers on proper Procore usage (documents, drawings, RFIs, submittals, daily logs, etc.).

Support integration between Procore and internal systems (e.g., Microsoft 365, Jonas, etc.) where applicable.

3. Project Coordination Support

Assist with project start-up documentation, including vendor setup, permits, and project directories.

Track and coordinate material submittals, equipment lead times, and delivery schedules.

Support the PM in preparing and maintaining project logs (RFI, submittal, drawing, and change order logs).

Prepare meeting minutes, transmittals, and correspondence as needed.

Support closeout by compiling required turnover documents for clients.

4. Administrative & Reporting Functions

Maintain up-to-date tracking sheets and status reports for active projects.

Assist PMs in compiling documentation for billing, forecasting, and progress reporting.

Ensure internal and client-facing deliverables are properly formatted and submitted on time.

Help enforce Gardner Electric's document control standards and Procore best practices across teams.

Core Competencies

Strong organizational and documentation skills with high attention to detail.

Excellent communication and follow-up skills with internal and external partners.

Proficiency in Procore, Bluebeam, and Microsoft Office 365 applications.

Understanding of construction workflows and documentation standards.

Ability to manage multiple priorities and deadlines concurrently.

Typical Background / Experience

2-4 years of experience in a construction or engineering office environment.

Post-secondary education in Construction Management, Engineering Technology, or a related field preferred.

Familiarity with electrical or mechanical contracting environments is an asset.

How to Apply

Interested candidates are invited to submit their resume and cover letter in confidence to:

[email protected]
Subject line: Project Coordinator - Moncton