Administrative Assistant

Job Description

What is the opportunity?

We are seeking an Administrative Assistant to provide comprehensive support to 2 to 3 Managing Directors across COO Group.

What will you do?

• Provide Senior level administrative support to COO leadership team for RBC Capital Markets

• Maintain extremely busy outlook calendars and manage the coordination and logistics of both internal and external meetings for team.

• Manage complex scheduling across internal and external stakeholders

• Help organize and execute events for executive team and external onsite meetings

• Arrange and coordinate domestic and international travel agendas

• Process expense reports for senior leaders, assist with expense pre-approval process and ensure all policies are followed and items are processed within provided guidelines

• Act as a subject matter expert for the team, regarding T&E as well as other policies and procedures

• Responsible for office management including and not limited to seat / locker assignments, keeping stationary supplied, mailroom activities, coordination of social events, etc.

• Arrange all aspect of in person and virtual meetings

• Ensure the executive is well-prepared for meetings and events

• Manage the Contingent Workforce Management (CWM) and Statement of Work (SoW) processes for the team, including but not limited to, onboarding and offboarding consultant / contractor resources

• Assist with technology requests, supply orders and miscellaneous queries

• Assist with recruiting, staff on-boarding, and staff off-boarding, which includes requesting equipment setup and system access

• Create and edit spreadsheets and presentations, including printing, copying, collating and binding, for internal and external meetings

• Handle regular activities without prompting, and advise in advance of issues or delays

• Work cooperatively with other team members in positive partnership to support and provide overall coverage and backup support

• Adapt quickly to shifting priorities and make judgment calls in ambiguous situations

• Lead and coordinate ad hoc projects as requested

Authorities, Impact, Risk:

Operate within applicable regulatory requirements, expectations and delegated authorities

What do you need to succeed?

Required Skills

• 3-5 years' experience in an Office Admin capacity, supporting senior leaders

• Strong experience coordinating calendars, travel arrangements, monthly expenses

• Strong experience with Outlook, MS Office Suite, Concur and audio-video conferencing tools

• Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands, establishing priorities and meeting deadlines

• Excellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staff

• Ability to take initiative, prioritize tasks, function independently, and work as part of a team

• Ability to handle sensitive and confidential information with discretion

• Superior attention to detail, calm under pressure, confidence

• Innate ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organization

Preferred Skills

• Experience with RBC

• Experience in Capital Markets

• Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done

• Professionalism, initiative, enthusiasm, energy, and a sense of urgency

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable

• Leaders who support your development through coaching and managing opportunities

• Ability to make a difference and lasting impact through collaborative team culture that values innovation, teamwork, and stakeholder engagement

• Work in a dynamic, collaborative, progressive, and high-performing team

• Opportunities to do challenging work

• Opportunities to building close relationships with clients

#LI-KA2

Job Skills

Active Learning, Adaptability, Business Appraisals, Critical Thinking, Customer Service, Decision Making, Effectiveness Measurement, Operational Delivery, Process Improvements

Additional Job Details

Address:

RBC CENTRE, 155 WELLINGTON ST W:TORONTO

City:

Toronto

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

CAPITAL MARKETS

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2026-03-06

Application Deadline:

2026-03-20

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.