Administrative Assistant

Controller
New Brunswick Museum
Department of Tourism, Heritage and Culture
Payband 6
Open Competition
Saint John

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Who we are:
The New Brunswick Museum (NBM), the oldest operating public museum in Canada, is seeking an experienced leader to join the Management Team and fill the role of Controller.

The NBM was established by an Act of the New Brunswick Legislature as the provincial museum, with the mandate to research, collect, preserve and interpret the natural, human and cultural heritage of the province of New Brunswick and related regions. The NBM is governed by a Board of Directors, responsible for planning, policy and financial management and engages with the Provincial Government through the Department of Tourism, Heritage and Culture as a non-profit Crown Agency. It has over 50 full-time equivalent and casual positions.

Currently, the NBM is located at the Lancaster Collections & Research Facility while the former 1934 Museum is restored and expanded at the previous Douglas Avenue location. There are no public exhibitions at the Lancaster Facility. The new Museum will open in 2028 as a modern, inclusive, and sustainable institution that broadens public access, reinforces provincial identity, and fuels cultural tourism across the province.

What you will do:
Reporting to the Chief Operating Officer, this position manages, coordinates, and administers all aspects of financial operations for the New Brunswick Museum and manages the Business Office, which is responsible for records retention, human resources management, payroll, billing, accounts payable, receivables, recruitment, risk management, insurance and associated policy development. This position is also responsible for providing advice, tracking, reporting, developing and implementing financial policies, and project administration as they relate to the new $140 million museum facility and the $35 million Capital Campaign undertaken by the NBM Board of Directors. The incumbent will work closely with the NBM Board Members, the Board's Finance & Audit Committee, the COO, the NBM Management Team, NBM staff, and the new museum construction Project Manager, as well as internal and external stakeholders to ensure that funds are secured and managed. The NBM receives annual funding from many external Provincial, Federal and other private/public agencies.

The roles and responsibilities include the following:

• Lead and manage the NBM Business Office and current two staff members including coaching, performance evaluations, work planning, setting priorities, Sage Intacct accounting software, etc.
• Review, balance and approve monthly reconciliations and necessary journal entries for inter-fund accounts, as well as monitoring cash flow requirements
• Prepare and present Quarterly Financial Reports and statements for review by the Board of Directors' Audit & Finance Committee, and for approval by the Board
• Respond to the Audit & Finance Committee requests as required including the preparation of the Audit & Finance Committee meeting minutes, preparation/updates to all financial policies and strategies, providing research, advice, guidance and recommendations, etc.
• Prepare NBM Annual Operating Fund budgets, capital requests, and associated presentations and reports for Board approval and also for New Brunswick's Legislative Assembly Main Estimates and Public Accounts
• Prepare annual financial statements and provide necessary support for external audits while working closely with auditors to ensure accuracy
• For investments: prepare reports, monthly journal entries and schedules, and quarterly reports; verify reasonableness of income accrual calculations; ensure transactions and portfolio composition is consistent with the NBM Endowment Fund Policy and the Investment Policy
• For the new facility project: responsible for financial reporting, claims to Regional Development Corporation, assisting with Capital Campaign and associated reporting
• Report to external agencies and stakeholders including NBM tax returns, statistical reports, CBAC, provincial government, Annual Report for the Standing Committee on Crown Corporations, etc.
• Provide input to and ensure compliance with external contracts
• Understand and interpret Canada Revenue Agency policies and regulations related to registered charities
• Manage and advise on other financial activities as requested
• Ensure accurate records retention and current associated Policy
• Responsible for Collections Inventory Management
• Manage and improve the Fixed Asset Management system
• Follow up on all legal issues (excluding personnel issues) with the NBM's legal advisors
• Responsible for risk management and insurance requirements including the public, staff, COO's liability, Board of Directors liability, exhibitions, and items on loan to or from the museum
• Responsible for Human Resource Management including maintaining HR files for all NBM staff; providing link between NBM staff and HR at Tourism, Heritage and Culture; ensure hiring practices are consistent with HR policies

Who you are:
As a resilient leader who is a model of integrity, you bring your strong professional ethics and values to the position. By being an agile and adaptive professional, you will inspire and support your teams in all that they do. Given the technical and precise nature of this role, you have a strong understanding of professional accounting standards in the public sector and are current on new and emerging accounting developments. Your ability to partner and collaborate with others while exercising exceptional analytical ability will be critical to adding value through the work of the NBM. You are also committed to excellence in the public sector in all that you do, including leading people and the fulfillment of the key mandates. Your approach will ensure that New Brunswick Museum maintains its high standards of excellence while continually evolving to meet the changing needs and circumstances of the public sector.

Your attitude, skills and interests are just as important as your area of study. We are looking for diverse backgrounds that bring a combination of the following:

Required Competencies:

• A degree from a recognized university in business and public administration, or a related discipline
• A Canadian Chartered Professional Accountant designation with a minimum of 5 years of progressively responsible related work experience
• Leadership abilities to motivate a highly skilled team as demonstrated by at least 2 years' experience managing teams
• Knowledge of public sector accounting standards in Canada
• Ideally you also have familiarity with public sector accounting standards' applications within the Government of New Brunswick and within non-profit organizations, or can demonstrate how you would get up to speed quickly
• An equivalent combination of education, training and experience may be considered.

Written and spoken competence in English is required. Please state your language capability.

Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please ensure that preferred language for assessment is identified on your resume.

Nice to have:

• Report preparation and writing
• Legislative compliance
• Leading large change initiatives

Behavioural Competencies:

• Analytical Thinking
• Business Acumen
• Organizational Commitment
• Strategic Thinking
• Results Orientation
• Relationship Building

Technical Competencies:

• Human Resource Management
• Knowledge of Accounting and Financial Principles
• Planning and Organizing Skills
• Consulting skills

Résumés should be in chronological order specifying education and employment in months and years including part-time and full-time employment.

Wage:
Pay Band 6 - $77,766.00 - $103,454.00 annually

Work environment:

• Office location: New Brunswick Museum, 228 Lancaster Avenue, Saint John, New Brunswick
• Office layout: Manager partitioned workstations with adjacent open office concept
• Your Team: 2 experienced direct reports
• Regular working hours: Monday to Friday, 8:15 a.m. to 5:00 p.m. although occasional evening or weekend work may be required for Board meetings, etc.
• We promote a scent-reduced environment

What can GNB offer you?

• Comprehensive benefits package which includes paid vacation, Health and Dental Plan, Life Insurance, Long-Term Disability, and the New Brunswick Public Service Pension Plan
• Opportunities for career growth, professional development, and training
• Free access to Employee and Family Assistance Program (EFAP) and services

Providing a safe workplace for all. Your health & safety are important to us. GNB has implemented preventative measures across the organization to ensure your health & safety.

How to apply:
We encourage applicants to apply online at www.ere.gnb.ca, by mail at the following address, or by email at [email protected] by March 15, 2026, indicating competition number R18-2025/2026-055. This competition may be used to fill future vacancies at the same level.

Department of Tourism, Heritage and Culture
Human Resource Branch
Marysville Place, 4th floor
P.O. Box 6000, Fredericton, NB E3B 5H1
(506) 453-3115

We thank all those who apply, however, only those selected for further consideration will be contacted.

• Please note that a Criminal Record Check and Vulnerable Sector Check are required prior to appointment

As per the?Civil Service Act, veterans, who demonstrate they are among the most qualified, shall be given preference at the time of appointment.

We are an Equal Opportunity Employer contributing to the creation of a more balanced workforce that reflects the diversity of the province by removing barriers to employment and providing individualized supports to designated equity group members.

The New Brunswick Public Service: Improving the lives of New Brunswickers every day!
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