Administrative Assistant I
Halifax Water - 4 Jobs
Halifax, NS
Closed
Job Details:
Benefits:
Halifax Water is seeking an Administrative Assistant I to join the Operations Department. Halifax Water's goal is to be a diverse workforce that is representative of the community we serve, at all job levels. Halifax Water believes a diverse workforce positively contributes to its success, and the success of our community. We encourage applications from qualified African Nova Scotians, LGBTQ+ community, racially visible persons, women in non-traditional positions, persons with disabilities and Indigenous persons. Halifax Water encourages applicants to self-identify in the cover letter.
This job is a non-unionized job. The job description and benefits to working at Halifax Water can be viewed on the Halifax Water website.
Interested applicants are asked to submit completed cover letters and resumes, stating Competition #HW26-18, by 12:00pm on February 15, 2026.
As part of the selection process, applicants meeting minimum qualifications for the position may be required to demonstrate their knowledge, skills and abilities for the position through a set of practical applications.
The Administrative Assistant I provides comprehensive support to the respective Director and Department by understanding the responsibilities, priorities, relationships, and schedule of the Director and their teams. Success in this role will be driven by proactive communication, organizational skills, relationship building, attention to detail and adaptability to changing priorities.
Minimum Qualifications
Education:
- Completion of business diploma from a recognized educational institution. A combination of equivalent education and related experience may be considered.
Experience:
- Minimum five years of related experience.
- Senior administrative support experience and demonstrated proficiency in executive-level support would be considered an asset.
Certificates / Licenses / Registrations:
Must be willing to undertake and maintain the following safety training:
- First Aid
- Globally Harmonized System (GHS) (Formerly WHMIS)
- Additional safety training as identified based on legislative and operational requirements
Other Knowledge, Skills & Abiliies:
- Demonstrated knowledge and proficiency with Microsoft Office 365, including but not limited to Word, Excel, Project, SharePoint, Teams, Planner, and Copilot.
- Enterprise Resource Planning (ERP) knowledge: Experienced in data entry and retrieval, report creation, compliance documentation, regulatory adherence, organizational procedures and file & records management.
- Organizational Skills: Demonstrated ability to efficiently manage schedules, meetings, and documentation to ensure effective operations.
- Communication Skills: Proactive communication with interested parties at various levels of public and private organizations. Effective use of organizational communication technology based on the priority of the correspondence. Excellent written and verbal communication skills.
- Attention to Detail: Demonstrated ability to produce accurate information in all tasks and communications.
- Adaptability: Flexible and responsive to the dynamic needs of the Director and Department.
- Establishing strong working relationships with internal and external stakeholders to facilitate collaboration and support.
- High degree of professionalism and confidentiality in handling sensitive information.
