INTERMEDIATE SECRETARY (BAND LEVEL 4)

January 21, 2026

INTERMEDIATE SECRETARY (BAND LEVEL 4)

Department of Ocean and Naval Architectural Engineering

Faculty of Engineering and Applied Science

(2-Year Contractual Position)

DUTIES

With minimum supervision, the Intermediate Secretary will perform secretarial duties for the Head of the Ocean and Naval Architectural Engineering Department. This position requires initiative and judgement and is part of the team providing administrative support for the department. Duties include typing letters, memoranda and correspondence from dictating equipment and/or rough draft; providing administrative assistance for committees and budgets; taking and transcribing minutes of meetings; preparing agendas; scheduling meetings and providing necessary support; arranging travel; replying in person, telephone or correspondence to enquiries; assessing and inputting information on Banner Student and/or Student Web; maintaining a computerized and manual filing system; and performing other related duties as required.

QUALIFICATIONS

Experience (1-3 years) in secretarial work; completion of a two-year office administration or business administration program is required; or an equivalent combination of experience and training will be considered. Knowledge of Microsoft Word, PowerPoint and Excel is essential for this role.

SALARY $50,294 - $58, 998 per annum (Non- Bargaining)

CLOSING DATE February 4, 2026 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.