Admin Coordinator

Admin Coordinator

Location: Hybrid (Moncton, NB - Mainly from the office + Potential occasional remote work)
Position Type: 10-week contract, Part-time or Full-time (20-35 hours/week)
Compensation: $18/hr to $25/hr, based on experience and capacity
Note: Applications will be reviewed as they are received. The position will be filled as soon as a suitable candidate is identified.

About Saveur NB

Saveur NB / Savour NB is an industry-led, government-supported, not-for-profit organization dedicated to advancing New Brunswick's local food and beverage sector. We promote local, fresh, and flavourful offerings through brand leadership, stakeholder support, and coordinated industry growth efforts. We focus on high-impact initiatives for provincial sector growth balancing community benefit with economic development.

Our Vision: To inspire pride in New Brunswick's top-quality food and beverage products and experiences and foster sustainable sector growth-locally and beyond.

Our Mission:

• Lead and manage the Savour NB brand in collaboration with industry stakeholders
• Support sector enterprises with business growth, market access, marketing, and more
• Act as a liaison across industry, community, and government
• Foster collaboration across the ecosystem to drive growth, impact, and innovation

About the Role

Saveur NB is seeking an Admin Coordinator for a 10-week contract to provide hands-on support across administration, bookkeeping, reporting, and compliance.

This role is well suited to someone who enjoys working with both numbers and words - someone who is comfortable working in QuickBooks, spreadsheets, and online systems, and who can also help prepare clear, well-organized reports and documentation. The focus of this contract is on solid execution, accuracy, and reliability. While there may be opportunities to support additional areas (such as operations or communications) depending on capacity and interest, the core mandate of this role is administrative and financial support.

Key Responsibilities

• Bookkeeping & Financial Administration
  * Work directly in QuickBooks Online, including entering and reconciling transactions, managing invoices, expenses, and receipts
  * Maintain accurate, organized financial records aligned with funder and governance requirements
  
• Reporting & Compliance Support
  * Assist with preparation of financial and narrative reports
  * Support government filings, claims, and regulatory forms, including online submission portals
  * Pull relevant data, summarize information, and present it clearly in tables or short written explanations
  
• Administrative & Records Management
  * Prepare, format, and organize documents using Google Workspace (Docs, Sheets, Drive)
  * Maintain digital and physical filing systems, including printing, scanning, and filing documents and receipts
  * Support internal coordination by keeping information accurate, accessible, and up to date
  
• Systems & Tools
  * Spreadsheets and data tracking tools
  * CRM/member management systems
  * Cloud-based tools and shared drives

Qualifications

• Demonstrated experience in administration and bookkeeping
• Working knowledge of QuickBooks Online
• Comfortable working with numbers, financial data, spreadsheets, written documents, reports, and forms
• Experience in a not-for-profit, government-funded, or regulated environment is a strong asset
• Highly organized, detail-oriented, and able to manage multiple tasks and deadlines
• Professional proficiency in English is required
• French is an asset and would be welcomed

Who You Are

• Proactive, reliable, and solutions-oriented
• Exceptionally detail-oriented, efficient, and deadline-driven
• A strong collaborator, with excellent judgment and interpersonal skills
• Comfortable switching tasks and managing ambiguity in a startup-like environment
• Transparent, honest, and not afraid to ask for help or clarity when needed
• Trustworthy and comfortable handling sensitive financial and organizational information
• Comfortable working both independently and as part of a small team

Why Join Us?

• Be part of a mission-driven, impact-focused organization building something meaningful for New Brunswick
• Flexible hybrid work environment and a high-trust, supportive culture
• Direct impact on the growth of a sector vital to the province's identity and economy

Start Date: As soon as possible