Executive Assistant

Job Description

What is the opportunity?

We are seeking an experienced Executive Assistant to provide comprehensive support to the Head of Global Markets Sales Canada and the Global Head of Cash Equities & Research and their respective team members. Skills required include a solutions-oriented attitude, a track record of building strong relationships with peers, and an ability to juggle multiple demands in a very fast paced and dynamic environment.

*The successful candidate must have experience working in professional services environment, and ideally in a Capital Markets / Global Markets business.

What will you do?

• Maintain schedule/calendar of key activities for senior executives and ensure key business critical dates are met. Prioritize and triage as needed

• Exhibit initiative and "follow-through" to help leadership team as necessary. Identify areas where assistance can be provided and pursue the opportunity to do so

• Continuous and consistent performance of administrative tasks, including but not limited to, coordinate meeting arrangements, setting up conference calls, arranging restaurant reservations, catering, making photocopies, scanning of documents, organizing transportation, etc.

• Arrange and coordinate domestic and international travel agendas

• Handle expense reports for assigned staff, assist with expense pre-approval process and ensure all policies are followed and items are processed within provided guidelines.

• Act as a subject matter expert for the team, regarding T&E as well as other policies and procedures. Prepare and submit invoices

• Manage phones and screen incoming calls and determine the level of priority

• Arrange video conferences and meeting spaces

• Assist with technology requests, supply orders and miscellaneous queries

• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

• Create and edit spreadsheets and presentations, including printing, copying, collating and binding, for internal and external meetings

• Handle regular activities without prompting, and advise in advance of issues or delays

• Work cooperatively with other team members in positive partnership to support and provide overall coverage and backup support

• Maintain information flow to internal partners and remain up to date on divisional activities and business objectives

• Lead and coordinate ad hoc projects as requested

What do you need to succeed?

• Minimum 5+ years' experience in an executive assistant capacity supporting senior executives within the finance industry

• Bachelor's degree or equivalent

• Ability to work in a dynamic, fast-paced environment

• Ability to organize, prioritize, multi-task and solve problems efficiently

• High attention to detail

• Strong verbal and written communication skills both internally/externally

• High degree of integrity and confidentiality

• High proficiency in Microsoft applications - Outlook, Word, Excel, PowerPoint

• Able to learn new technology quickly and adapt functionality to departmental needs

• Exhibits sound judgement and decision-making abilities

• Ability to interact effectively and establish good working relationships with other internal and external personnel

• Excellent telephone etiquette

• Self-starter with ability to work independently

• Experience working on highly confidential projects with appropriate discretion and sensitivity

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable

• Leaders who support your development through coaching and managing opportunities

• Ability to make a difference and lasting impact through collaborative team culture that values innovation, teamwork, and stakeholder engagement

• Work in a dynamic, collaborative, progressive, and high-performing team

• Opportunities to do challenging work

• Opportunities to building close relationships with clients

Job Skills

Communication, Critical Thinking, Customer Service, Interpersonal Relationship Management, Operational Delivery, Process Improvements, Time Management

Additional Job Details

Address:

ROYAL BANK PLAZA, 200 BAY ST:TORONTO

City:

Toronto

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

CAPITAL MARKETS

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2026-01-02

Application Deadline:

2026-01-19

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Compensation for this position (including salary and discretionary/variable payments) will be determined by factors, including but not limited to candidate's experience, skills, registration status, performance, individual goals, market conditions, and business needs.

Pay Range

The expected pay range for this position is:

$75,000.00 - $100,000.00

The pay range provided is for the primary work location referenced in the Additional Job Details section of this job posting. Pay ranges may differ based on location. If the posting lists multiple job locations, a recruiter can confirm availability of the role and the relevant pay rage for the additional locations listed. RBC supports pay transparency and we strive to ensure all pay ranges are competitive, fair, and equitable.

You have the potential to earn RBC's discretionary variable compensation program which gives you an opportunity to increase your total compensation, provided that business meets its performance targets and you meet your individual goals.

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging, and opportunity for all.

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Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.

RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.