CLINICAL PROGRAM ADMINISTRATOR (BAND LEVEL 8)

December 1, 2025

CLINICAL PROGRAM ADMINISTRATOR (BAND LEVEL 8)

Faculty of Nursing

(Permanent Position)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

All qualified employees are welcome to apply, however preference is given to CUPE members

The University will consider applications from qualified permanent staff who may be interested in a temporary assignment, subject to departmental approval

DUTIES

Reporting to the Associate Dean Undergraduate Programs, in the Faculty of Nursing, the position provides support to the programs and activities in assessing, monitoring and reviewing non-academic student requirements, and may include assisting with clinical placements. Duties include interpreting clinical placement requirements within the curricula; confirming pre-clinical requirements align with the requirements articulated in health authority affiliation agreements and with the Bachelor of Science in Nursing (Collaborative) Program curricula; providing advice to and following up with students as necessary; overseeing, monitoring, and updating pre-placement records in HSPnet (Health Sciences Placement Network), including immunizations, CPR status, First Aid certification, certificates of conduct, PHIA requirements, mask-fit testing, etc.; liaising with Student Health Services and other health care professionals as required to arrange immunizations and follow-up; collaborating with faculty members on pre-placement requirement issues such as student non-compliance; using HSPnet to support clinical placement processes in relation to pre-clinical requirements and acting as privacy advisor in completing HSPnet forms and student information; assisting with the management of the sign-out, sign-in, and secure storage of clinical ID cards; providing support with reviewing clinical practice appraisal packages to ensure completion of all forms; ensuring incident forms are directed to Associate Dean, entering clinical hours into HSPnet, and running placement histories at program end; assisting with undergraduate program initiatives related to student attainment and maintenance of pre-clinical requirements; building and maintaining strong working relationships; assisting in informing students and obtaining, collating and presenting data related to scholarships, awards and bursaries; assisting with awards events; managing the protection, collection, storage and retention of personal and personal health information; and performing other related duties as required.

QUALIFICATIONS

Experience (3-5 years) in a health care setting, preferably in community health, especially with immunization programs; graduation with an undergraduate degree from a four-year college or university is required; or an equivalent combination of experience and training may be considered. A Bachelor of Nursing degree with a current practicing RN or PN license is preferred. Knowledge of immunization programs, Microsoft Office, and strong organizational, computer, oral, and written communication skills are essential. Experience in an academic environment and knowledge of Student Banner, HSPnet (Health Sciences Placement Network) and Brightspace would be considered assets.

SALARY $65,079 - $76,340 per annum (CUPE Local 1615)

CLOSING DATE December 15, 2025 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.