Workforce Coordinator

Job Number: J1125-0604 Job Title: Workforce Coordinator Job Category: Human Resources (Recruitment, Benefits, Immigration, Labour Relations, L&D) Job Type: Permanent Full Time Date Posted: November 20, 2025 Closing Date: December 11, 2025 Schedule: Non-Rotational (M-F) Number of Positions: 1
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If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.

We are searching for a Workforce Coordinator to join our Enhanced Care team based out of Neill & Medley Hall in Fredericton (North Side), New Brunswick.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you've made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health, vision, and dental benefits plan (eligible immediately upon hire for part-time & full-time staff) including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex's Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Administers HRIS and Workforce Systems throughout the employee life cycle including system initiation, resignations, terminations, and status changes according to established procedures
• Maintains employee electronic personnel files and audits regularly to ensure compliance
• Analyzes and validates timecards in the processing of bi-weekly payroll
• Working closely with Scheduling Coordinator, applies correct pay codes to ensure accurate data, and in accordance with Collective Agreements, Labour Standards and company guidelines
• Participates in new employee onboarding and classroom orientation
• Ensures accuracy of seniority lists; follows established procedures for all internal job postings and associated employee assignments
• Acts as point of contact for all employee requests for information and liaises with payroll and benefits departments to respond to employee requests

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• A post-secondary degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration;
• 2-3 years of previous experience in Human Resources and/or payroll administration in a large, complex environment;
• Assets include experience in a health care setting, experience with HRIS/payroll/timekeeping systems, and familiarity with Collective Agreement guidelines;
• Ability to provide a clear Criminal Record Check upon hire;
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care

About Us

Shannex is a family-owned organization with a vision of Better Living for every stage of life. Since 1988, Shannex has grown from a single nursing home in Cape Breton to a trusted partner across healthcare, hospitality and lifestyle sectors. With locations in Nova Scotia, New Brunswick and Ontario, Shannex continues to build communities designed for connection, wellbeing and longevity. Shannex-owned brands include Allbright Life, Parkland Retirement Living & Lifestyle Residences, Parkland at Home, Faubourg du Mascaret, and Shannex Enhanced Care. Shannex also provides Transitional Health services, in partnership with Nova Scotia Health. For more information, visit shannex.com.

If you're ready to join the Shannex team of Great People, apply today!

Great People is a core value at Shannex based on the belief that our team members are the spirit and foundation of the organization. Shannex believes equity, diversity, inclusion and belonging is about creating a culture that embraces the uniqueness of individuals, where every person is treated fairly and where racism and discrimination are not tolerated. At Shannex, every team member belongs.

All applications are kept in strict confidentiality.

Only those selected for an interview will be contacted.

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