ADMINISTRATIVE STAFF SPECIALIST I (BAND LEVEL 4)

November 13, 2025

ADMINISTRATIVE STAFF SPECIALIST I (BAND LEVEL 4)

Department of Facilities Management

(Contractual Position to March 31, 2027)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

DUTIES

Reporting to the Administrative Staff Specialist III, the Administrative Staff Specialist I will be responsible for compiling and keying all payroll and leave for the Department, supporting the administration of recruitment activities, along with other administrative related duties for Facilities Management. Duties include compiling and keying payroll and attendance; reconciling and following up on documentation; compiling departmental temporary assignments biweekly; processing mileage claims; ordering supplies for administrative services; tracking competitions; coordinating interview committees, including scheduling, logistics, and preparation of interview questions; distributing interview packages; summarizing rankings for committee members; completing recommendations for job offers; conducting reference checks; collecting required trade certificates, driver's licenses, abstracts, certificates of conduct, etc.; collecting new employee documentation for HR processing; coordinating onboarding and orientation with appropriate managers and supervisors; assisting the training coordinator to ensure the required safety training plan is developed according to specific requirements for new hires; and performing other duties as required.

QUALIFICATIONS

Experience (3-5) in administrative work; completion of an undergraduate degree with a focus in human resources management or related field is required; or an equivalent combination of experience and training may be considered. The ideal candidate will have strong communication, organizational, analytical and writing skills. Proficiency in Microsoft Office Suite is essential. Experience using Banner HR and interpreting collective agreement language for payroll and leave processing would be considered assets.

SALARY $50,294 - $58,998 per annum (Non-Bargaining)

CLOSING DATE November 27, 2025 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.