ADMINISTRATIVE STAFF SPECIALIST III (BAND LEVEL 8)

November 12, 2025

ADMINISTRATIVE STAFF SPECIALIST III (BAND LEVEL 8)

Faculty of Nursing

(Contractual Position to November 30, 2027)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

DUTIES

The Administrative Staff Specialist III provides high-level administrative and operational support to the Faculty of Nursing. Reporting to the Associate Dean (Undergraduate) and the Senior Administrative Officer, the incumbent is responsible for advising on a broad range of management and administrative matters, ensuring the accuracy, quality, and effectiveness of operations within the Faculty's Satellite Sites. Key responsibilities include coordinating and overseeing the administrative functions of the satellite sites; managing infrastructure and classroom support for all sites; assisting with purchasing, accounting, budgeting, and personnel administration; and supporting the preparation of annual budget submissions. The incumbent maintains accurate and comprehensive financial and accounting records, monitors and reconciles grant and contract accounts to ensure compliance with institutional and sponsor requirements, and assists with human resources and labour relations activities, including recruitment, job evaluation, payroll, leave management, and the administration of collective agreements. The role also involves developing, recommending, and implementing administrative systems, policies, and procedures to enhance operational efficiency; supervising administrative staff at satellite sites to ensure the effective delivery of administrative and financial services; and maintaining strong communication and collaboration with University officials on Faculty administrative matters. The incumbent oversees the planning and coordination of major Faculty events, such as ceremonies, recruitment initiatives, Faculty development and orientation days, and special functions, ensuring alignment with academic and institutional objectives. In this capacity, the incumbent leads event organization with support from the Communications Advisor and other Faculty staff. Additional duties include preparing annual, analytical, financial, and statistical reports; providing financial and administrative recommendations to senior leadership; supporting main campus operations as needed; and performing other related duties as required.

QUALIFICATIONS

Experience (3-5 years) in responsible administrative work; graduation with a university degree with major coursework in business, public administration, or organizational management is required; or an equivalent combination of experience and training may be considered. Strong skills in planning, supervisory management, problem-solving, effective relationship building, Microsoft Excel, and analytical thinking are essential. Knowledge of Banner, the administration of Collective Agreements, Microsoft Office software, and familiarity with Memorial University's policies and procedures are considered assets.

SALARY $64,361 - $87,763 per annum (Management and Professional)

CLOSING DATE November 26, 2025 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.