ACADEMIC ADVISING OFFICER (BAND LEVEL 8)

November 5, 2025

ACADEMIC ADVISING OFFICER (BAND LEVEL 8)

Academic Advising Centre

Office of the Registrar

(One Year Contract Position)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

DUTIES

The Academic Advising Officer will be responsible for providing academic advice to prospective, first-year, and undeclared students, as well as students transitioning between academic programs. Duties include providing timely and accurate academic advice to students; assisting students in understanding institutional policies; connecting students with campus resources to foster student success; providing information about faculties and schools through meetings and presentations; developing and providing information sessions to university applicants regarding program and course selection, registration, and other enrolment matters; advising applicants of their eligibility for general university admission, as well as faculty or school admission; creating and facilitating student activities to enhance student engagement; planning and coordinating high school advising outreach; utilizing proactive advising and implementing interventions to support specific groups of students; maintaining accurate and timely advising records of student interactions; compiling reports of outreach activities; creating and refining advising resources to support students who are still exploring their academic paths; attending meetings of faculties and various committees; and performing other related duties as required. Some evening work is required during registration periods.

QUALIFICATIONS

Experience (3-5 years) in academic advising or in a student support service environment; graduation with a university degree in a related field is required; or an equivalent combination of experience and training may be considered. The ideal candidate will have knowledge of university structures, academic programs, and degree requirements, and of academic decision-making processes; the ability to exercise independent judgement; manage multiple priorities and maintain attention to detail; excellent critical thinking, problem-solving, organizational, communication, interpersonal, and presentation skills; and strong organizational skills. The successful candidate will be expected to travel and should preferably possess a valid driver's license issued by the Province of Newfoundland and Labrador. Knowledge of Memorial's degree programs, course offerings, and services; possession of a master's degree; and knowledge of student administrative systems (e.g., Banner Student), University policies and procedures, and the Registrar's Office would be considered assets.

SALARY $64,361 - $87,763 per annum (Management and Professional)

CLOSING DATE November 20, 2025 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.