INTERMEDIATE CLERK STENOGRAPHER (BAND LEVEL 2)

November 3, 2025

INTERMEDIATE CLERK STENOGRAPHER (BAND LEVEL 2)

Health Research Ethics Authority (HREA)

Faculty of Medicine

Position is located at 760 Topsail Rd Mount Pearl, NL A1N 3J5

(Full-Time, 1-Year Contractual Position)

All qualified employees are welcome to apply; however, preference is given to CUPE members.

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval.

DUTIES

The successful applicant will be responsible for performing complex and challenging clerical work requiring the exercise of considerable independent judgement in a fully computerized office environment. Duties include maintaining office database(s) of applications; performing data entry duties; generating reports from the database(s) on a monthly basis and as requested; preparing and distributing ethics renewal notifications to Investigators; tracking ethics renewal applications for non-responders, generating closed file reminders on a monthly basis; updating and maintaining website; preparing and typing letters, memoranda, and other forms either from rough draft and/or dictating equipment; coordinating meetings including room booking and catering as required; assisting in the preparation of meeting material and agenda packages; attending meetings and preparing minutes; answering telephone/in-person inquiries; maintaining a manual filing system; ordering office supplies/catering items; and performing other related duties as required.

QUALIFICATIONS

Experience (1-3 years) in moderately difficult and varied clerical work; graduation from high school including or supplemented by courses in office administration; or any equivalent combination of experience and training. Knowledge of Microsoft Office as well as excellent oral and written communication skills and excellent attention to detail is required. The ideal candidate will have strong organizational and interpersonal skills; the ability to work under strict deadlines; ability to work independently as well as be a contributing member of a team; and the ability to deal with the public tactfully and courteously. Previous experience working in research and/or healthcare would be an asset.

SALARY: $43,981 - $51,594 per annum (CUPE Local 1615)

CLOSING DATE: November 18, 2025

COMPETITION NO: MUN03356

Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229; or fax your resume to (709) 864-6344. Call us at (709) 864-6404 for assistance.

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities.

Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229 or by telephone at (709) 864-6404.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.