ADMINISTRATIVE STAFF SPECIALIST Ill (BAND LEVEL 8)

October 30, 2025

ADMINISTRATIVE STAFF SPECIALIST Ill (BAND LEVEL 8)

Hibernia and Hebron Research and Development Initiative

Research Initiatives and Services (RIS)

(Contractual Position to March 31, 2029; Possibility of Extension)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

This position is funded through an external grant

BACKGROUND

Research Initiatives & Services (RIS) is the primary point of contact for all research funding applications and awards at Memorial University. The Hibernia and Hebron R&D initiative encompasses a new portfolio of projects. The Administrative Staff Specialist III will provide administrative direction in the functional areas of financial management, including budgeting, oversight, reporting, and human resource management, in conjunction with the Manager, Finance and Administration, Hibernia and Hebron R&D Initiative. The successful candidate will play a key role as a member of the administrative team in support of the initiative's deliverables.

DUTIES

Reporting to the Manager, Finance and Administration, Hibernia and Hebron Research & Development Initiative, the Administrative Staff Specialist III will perform responsible professional work in providing administrative direction to the Hibernia and Hebron Research Development Initiative. Duties include coordinating administrative, purchasing, accounting, budgeting, and human resource activities; maintaining comprehensive records of finances and accounts; monitoring grant and contract accounts; preparing quarterly financial reports for submission to the funding agencies; ensuring purchases are in accordance with defined budgets and in line with University purchasing policies and procedures; coordinating human resource activities, including recruitment, payroll, and leave management; developing, recommending, and implementing new systems, policies, and procedures; performing a variety of administrative staff functions; maintaining considerable contact with officials within the University; supervising staff; and performing other related duties as required.

QUALIFICATIONS

Experience (3-5 years) in progressively responsible administrative positions; graduation with a university degree in business, public administration, or organizational management is required; or an equivalent combination of experience and training may be considered. The ideal candidate will have well-developed analytical, problem-solving, and communication skills. Knowledge of the Human Resources Management System and Microsoft Office Suite is essential. Experience working with Banner Finance, FAST, Banner Workflow, OnBase, and familiarity with university policies and procedures are assets.

SALARY $64,361 - $87,763 per annum (Management and Professional)

CLOSING DATE November 14, 2025 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.