Administrative Officer I

Zone: Eastern Urban Zone
Location: Mount Pearl Square
Administrative Officer I
Human Resources - Recruitment
Remote Work Opportunities
Temporary Full-time (until March 31, 2026, with possibility of extension)
Management Support
00730RP1

Hours: 75 biweekly (8-hour days)

Salary: CG-27 (CAD25.99 - CAD28.74 per hour)

Competition Number: VAC0017801

Posted Date: 2025-10-24

Closing Date: 2025-10-31

Job Summary
The Administrative Officer I works as part of a team to support the Recruitment activities. This position coordinates and provides onboarding and customer services to new hires; troubleshoots where necessary and liaises with hiring managers; drafts job postings, employment contracts/documents/letters and ensures that they are received, drafted and reviewed and actioned appropriately; conducts reference checks; administers employment tests as applicable; works within and maintains all related electronic workflow tools for the processing of all recruitment/assignments and advertising; provides guidance regarding work flow processes to other staff; and develops or runs reports as required.

Job Demands
By applying for this job, you acknowledge an understanding that regular requirements and demands of this job include (but are not limited to):
Occasionally moves or lifts objects between 1- 5 lbs. such as pens, paper, file folders, or boxes.
Constantly sits to a desk performing paper/computer work, making or answering a telephone or responding to emails; occasionally walks or stands to observe or to consult with other staff.
Regularly performs fine finger/precision computer work requiring steadiness and accurate movement/control.
Visual and hearing concentration is required to observe, consult with staff, to work on documents or to listen to staff/public on the telephone or in person.

Job Qualifications
Education
Completion of a recognized/approved three-year Business Management Program (HR Concentration preferred).
Courses and proficiency in MS Office, Internet and various other computer applications are required.

Experience
A minimum of three years of experience within the last five in a progressively responsible administrative role is required.
Considerable experience meeting deadlines, while maintaining a high level of productivity, accuracy and efficiency.
Experience in HR Technology, database management would be an asset.

Competencies (Knowledge, Skills & Abilities)
Knowledge of employment legislation, collective agreement administration and recruitment best practices and procedures.
Demonstrated strong organizational, customer service and interpersonal/communication skills.
Demonstrated excellent verbal and written communication, customer service, organizational and time management skills.
Ability to work with limited supervision within tight timelines, and to work effectively within deadline driven team-orientated tasks.
Ability to multi-task and be a critical thinker.
Ability to handle multiple projects, under pressure and respond appropriately within deadlines

Other
A satisfactory record of work performance and attendance is required.

Please note: In accordance with Human Resources Policy HRM/MS-30, Appointments and Staff Changes, similar vacancies within 6 months may be filled from this posting.