ACADEMIC PROGRAM ASSISTANT (BAND LEVEL 4)

October 27, 2025

ACADEMIC PROGRAM ASSISTANT (BAND LEVEL 4)

Office of the Registrar

Grenfell Campus

(Contractual Position to April 24, 2026; Possibility of Extension)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

All qualified employees are welcome to apply, however preference is given to CUPE members

The University will consider applications from qualified permanent staff who may be interested in a temporary assignment, subject to departmental approval

DUTIES

As part of the Grenfell Campus Registrar's Office team, the Academic Program Assistant will provide administrative support to the academic school committees, such as the Committees on Student Academic Affairs, Committees on Academic Programming, Grenfell Campus Sub-Committee of Senate Committee on Undergraduate Studies, and the Grenfell Campus Committee on Special Admissions. Duties include processing convocation applications; processing fine arts admissions applications; assisting with final exam scheduling; generating statistical data and reports using the Banner Student Administration System; providing Banner Student support services for faculty, staff, and students; ensuring an efficient and accurate response to inquiries from students, faculty, staff, and the general public; updating business process documentation; and performing other related duties as required.

QUALIFICATIONS

Experience (minimum 2 years) in academic program activities in a university environment; completion of a two-year program in business administration, or university-level courses in business administration or a related field, is required; or an equivalent combination of experience and training may be considered. Knowledge of Memorial's academic regulations as they relate to admissions and registration; extensive experience working with Microsoft Office, particularly Excel; a strong understanding of policies related to privacy and confidentiality; and strong organizational, time-management, and interpersonal skills are essential. Experience with the Banner Student Administration System is preferred. Knowledge of lnfosilem, and room scheduling systems would be considered an asset.

SALARY $50,294 - $58,998 per annum (CUPE Local 1615)

CLOSING DATE November 10, 2025 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].

Inquiries about this opportunity should be directed to Grenfell Campus - Memorial University, University Avenue, Corner Brook, Room AS374, phone (709) 637-4097, or e-mail [email protected].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.