Office Administrator

Office Administrator

Trinity-Clifton United Church

Full time

$35,000 - $40,000 per year

Vacation, sick leave and benefits

Onsite at Trinity United Church, 220 Richmond Street, Charlottetown

Trinity-Clifton United Church is made up of Trinity United Church in Charlottetown and Clifton United Church in Stratford (only open from June to October). Our church has a long history of community service and social justice. We are in a period of transition following COVID-19, working to revitalize our church community in ways that will strengthen our impact on our neighbourhood and build better relationships with like-hearted community organizations.

We follow the policy of The United Church of Canada in welcoming everyone the way Jesus did, regardless of age, race, class, gender or gender identity, sexual orientation, or physical ability. You are not required to be Christian, to be a member of the United Church of Canada or to attend church services to be eligible for this role. However, values aligning with diversity, equity, inclusion and accessibility are a must.

Reporting to the Minister, the Office Administrator is a key part of our team, and often the first point of contact for visitors to our church. If you are an organized and adaptable office professional seeking an opportunity to be a part of a unique organization that prioritizes kindness and community, we would love to hear from you!

Responsibilities

Reporting to the Minister, the Office Administrator will oversee day-to-day operations of the church office, which includes providing administrative support to the Minister, other church staff, church Council and committees and groups of Council.

General duties will include:

• Responding to inquiries from the congregation and the general public through phone, email, social media, and in person.
• Maintaining electronic and physical records, files, contact lists, and reports.
• Managing room and parking rentals and maintaining the church calendar.
• Preparing and submitting payroll reports and invoices, as well as maintaining bookkeeping records associated with day-to-day operations and following up on outstanding invoices.
• Monitoring office supply inventory and ensuring office equipment is serviced and maintained.
• Updating and printing reports, agendas, meeting minutes and records in conjunction with the Minister, lay staff, council and church congregation.
• Posting content to social media and the website, and creating content as needed (e.g. slides, images etc).
• Supporting and maintaining relationships with groups that use our facilities and working collaboratively with other staff, congregation members, and community partners.
• Other duties as assigned.

Qualifications

• High school or GED/CAEC, postsecondary education is preferred. Equivalent experience will also be considered.
• Comfortable with office technology and able to work with a variety of software including Windows, Microsoft Office and Google Workspace. Able to use and/or willing to be trained on Canva, Facebook Business Manager, Wordpress, PowerChurch Plus, Sage Accounting, and other software as required.
• Energetic with excellent verbal and written communication skills and a genuine interest in working with people.
• Ability to collaborate effectively and apply emotional intelligence and problem solving skills when working with a variety of individuals and groups.
• Strong organization, adaptability and time management skills.
• Interest in community building and social justice is an asset.

To apply, please send a resume and cover letter to [email protected] outlining your fit for the role. Applications will be accepted until 4 pm on Friday, November 14, 2025.

Trinity-Clifton United Church is committed to employment equity and encourages applications from all qualified individuals. You are encouraged to identify any accommodations you may need during the application process. By submitting your resume, you agree to Trintiy-Clifton United Church sharing your information with representatives of the organization responsible for the hiring process. We sincerely appreciate your interest in this opportunity and thank you for responding, but we will only contact those candidates being considered for an interview.