Staffing Coordinator

Job Number: J1025-0020 Job Title: Staffing Coordinator Job Category: General/Other Job Type: Casual Date Posted: October 6, 2025 Closing Date: November 6, 2025 Number of Positions: 1
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If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.

We are searching for a Staffing and Scheduling Coordinator to join our Harbourstone Enhanced Care team based in Sydney, Nova Scotia.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you've made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health, vision, and dental benefits plan including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching) or pension plan
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex's Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Books off Employees in accordance with the Collective Agreements and Shannex company policies
• Allocates and calls in relief staff to fill vacancies resulting from immediate book offs, planned and unplanned leaves and staffing changes as per staffing guidelines
• Continually works to ensure staffing levels meet operational requirements and established guidelines
• Keeps accurate records of agency staff used for billing purposes
• Utilizes Vocantas
• Recommends and implements process and system improvements
• Maintains the integrity of the information contained in the Scheduling software system, Kronos
• Investigates inquiries related to grievances
• Ability to understand basic financial and accounting principles in order to make sound decisions. Includes skills such as budgeting, understanding and interpreting financial statements, forecasting, understanding revenue and funding models.

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• Highschool diploma
• Degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration
• 1- 3 years experience in a staffing, scheduling, admin or human resource related role
• Previous experience using Staffing, Scheduling, or Payroll Software
• Previous experience working in unionized environments with ability to read and understand Collective Agreement provisions
• Previous experience working in a healthcare setting considered an asset
• Proficiency in Microsoft Office Suite

About Us

Shannex is a family-owned organization with a vision of Better Living for every stage of life. Since 1988, Shannex has grown from a single nursing home in Cape Breton to a trusted partner across healthcare, hospitality and lifestyle sectors. With locations in Nova Scotia, New Brunswick and Ontario, Shannex continues to build communities designed for connection, wellbeing and longevity. Shannex-owned brands include Allbright Life, Parkland Retirement Living & Lifestyle Residences, Parkland at Home, Faubourg du Mascaret, and Shannex Enhanced Care. Shannex also provides Transitional Health Services, in partnership with Nova Scotia Health. For more information, visit shannex.com.

If you're ready to join the Shannex team of Great People, apply today!

Great People is a core value at Shannex based on the belief that our team members are the spirit and foundation of the organization. Shannex believes equity, diversity, inclusion and belonging is about creating a culture that embraces the uniqueness of individuals, where every person is treated fairly and where racism and discrimination are not tolerated. At Shannex, every team member belongs.

All applications are kept in strict confidentiality.
Only those selected for an interview will be contacted.