PROJECT COORDINATOR (BAND LEVEL 5)

October 2, 2025

PROJECT COORDINATOR (BAND LEVEL 5)

Department of Process Engineering

Faculty of Engineering and Applied Science

(Contractual Position to March 31, 2026)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

This position is funded through an external grant

DUTIES

Reporting to the Principal Investigator (Pl), the Project Coordinator will support research, learning, and operational activities that take place in an Educational Research Laboratory. Duties include taking detailed meeting minutes with prioritized action items from weekly meetings and client meetings; updating Gantt charts and project status reports (Word and PowerPoint); creating and editing Teams channels for projects, tasks, and details; keeping Teams tasks up-to-date; transferring action items from meeting minutes to Teams tasks and details; updating the Kanban (whiteboard) daily; providing personnel support (onboarding, leave management, etc.); keeping Pl's curriculum vitae up to date; drafting correspondence for the Pl's signature; planning events; processing travel and hosting claims; scheduling meetings; performing software and computer management (IT service requests, monitoring software licenses, etc.); ordering and managing office and lab supplies inventory; coordinating lab tours (camps, schools, industry visits, etc.); supporting health and safety programs; coordinating lab cleaning; and performing other related duties as required.

QUALIFICATIONS

Experience (2-3 years) in project coordination; completion of a two-year college diploma in a related field is required; or an equivalent combination of experience and training may be considered. Proficiency in computer skills and in-depth knowledge of relevant software such as MS Office Suite is essential, as is knowledge of standard office administrative practices and procedures. The ideal candidate will have excellent organizational, time management, collaboration and communication skills. The successful applicant must be able to work independently and in a team environment.

SALARY $53,729 - $63,029 per annum (Non-Bargaining)

CLOSING DATE October 17, 2025 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.