Position Type:
Permanent
*

Closing date:
2025-09-24
*

Full careers. Full lives.

Join the Medavie Health NL Team

Are you looking for a fulfilling career that makes a meaningful impact on your life, and the lives of others? As the provider of emergency medical services and medical communications operations across Newfoundland and Labrador, Medavie Health NL (MHNL) is proud to offer career opportunities for professionals who share our strong commitment to delivering healthcare to communities throughout Newfoundland and Labrador.

If you're a passionate professional seeking a unique and meaningful career, MHNL is your destination. Join our team and achieve your full potential in a supportive and dynamic environment.

Full careers. Full lives.
Join the Medavie Health NL Team

Are you looking for a fulfilling career that makes a meaningful impact on your life, and the lives of others?

As the provider of emergency medical services and medical communications operations across Newfoundland and Labrador, Medavie Health NL (MHNL) is proud to offer career opportunities for professionals who share our strong commitment to delivering healthcare to communities throughout Newfoundland and Labrador.

If you're a passionate professional seeking a unique and meaningful career, MHNL is your destination. Join our team and achieve your full potential in a supportive and dynamic environment.

Reporting to the Director, Human Resources, the Administrative Assistant will be responsible to provide administrative support for the Human Resources and Finance teams. The position requires an individual who values and maintains confidentiality at all times, exercises good judgement and discretion, operates with integrity, pays high attention to detail, proactively coordinates important routine tasks, can act with a sense of urgency while not sacrificing work quality, and adapts to shifting daily demands.

Key responsibilities included but are not limited to:

• Provide confidential administrative support to both the HR and Finance teams;
• Provide administrative support for calendar management, documentation, presentation/meeting material preparation, making travel arrangements, and tracking and submitting expenses;
• Assistance in managing supply chain related processes;
• Administrative duties related to data entry and documenting processing;
• Create and maintain process documentation, and identify opportunities for efficiencies and process improvements;
• Provide cross functional support and back up as necessary to various team members as required;
• Support various activities and presentations hosted by the Teams by sending out invites and reminders, monitoring/tracking attendees and following up as needed; booking rooms, preparing and distributing materials, etc.;
• Developing process documents related to internal department processes which this position administers;
• Support HR & Finance projects and initiatives as required;
• Creates and maintain the confidential filing system for Human Resources employee files;
• Respond to requests for information or assistance as needed; and
• Other related duties.

Professional Qualifications & Competencies:

• Post secondary education in office administration, human resources, business field or an equivalent combination of experience and education;
• Minimum of three years of administrative support functions preferably in a human resource field;
• Advanced skills with the Microsoft suite of products being proficient with Excel, Word, and PowerPoint;
• Exceptional organizational skills with the ability to coordinate and process a high volume of tasks; including version control of various documents;
• Collaborative team player with effective communication and interpersonal skills;
• Excellent attention to detail and a demonstrated ability to work well under pressure and handle tight deadlines;
• Committed to the highest level of integrity and confidentiality;
• Exceptional organizational skills with the ability to coordinate high volume tasks;
• Resourceful, reliable and able to learn quickly;
• Agile with changes in workflow and volume requests;
• Ability to prioritize and seek direction when needed;
• Effective communication and ability to work collaboratively with others as well as ability to work independently with minimum supervision;
• Ability to troubleshoot problems and seek out answers;
• Excellent verbal and written communication skills with the ability when required to enhance pieces of communication and reports;
• Ability to attend to detail and work in a time-conscious and time-effective manner; and
• Exhibits a professional, courteous manner at all times and respects the nature of confidential information.

Who we are

MHNL is the selected proponent to design, manage and operate a single, integrated road and air ambulance service in Newfoundland and Labrador. We are an incorporated, wholly owned NL-based subsidiary of Medavie Health Services (MHS), the largest contracted provider of emergency management services in Canada and a national leader in primary health care solutions, including mobile integrated health and community paramedicine programs.

Together with Medavie Blue Cross, MHS is part of Medavie, a national health solutions partner and innovative leader in benefits management, health management, and healthcare delivery. Backed by our team of over 8,200 dedicated professionals, we exist to improve the wellbeing of Canadians so that every life can be lived to the fullest.

We're one of Canada's Most Admired Corporate Cultures, one of Canada's Top 100 Employers, and certified Rainbow Registered as an organization that champions diversity, equity, and inclusion. We foster a culture of caring where people are celebrated beyond their roles and valued for who they are and what they contribute.

If you share our mission of improving the wellbeing of Canadians, join our team.

What it's like to work with us

We are more than just a workplace - we are a people-focused, visionary organization dedicated to fostering well-being and making a meaningful impact on the lives of our employees and the Communities we serve.

We celebrate individuality and value the diverse perspectives and skills our employees contribute. We go beyond providing competitive pay and comprehensive benefits by offering opportunities for personal and professional growth, meaningful experiences, and supportive leadership. At Medavie, you'll find more than just a job - you'll find a pathway to a full and rewarding career.

We welcome diversity

We believe our employees should reflect the communities we serve and welcome applications from candidates of all backgrounds. To provide the best experience possible, we will support you with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team of your needs. We are committed to making sure recruitment, retention, advancement, and compensation are fair and accessible while following all relevant human rights and privacy laws .

We put safety first

Employees of MHNL are accountable to our patients and coworkers by participating in and supporting all safety-related initiatives, as well as acting in a manner that fosters a culture that focuses on patient safety and a safe workplace.

Only those selected for an interview will be contacted.

If you experience any technical issues throughout the application process, please email: [email protected].

Who we are

MHNL is the selected proponent to design, manage and operate a single, integrated road and air ambulance service in Newfoundland and Labrador. We are an incorporated, wholly owned NL-based subsidiary of Medavie Health Services (MHS), the largest contracted provider of emergency management services in Canada and a national leader in primary health care solutions, including mobile integrated health and community paramedicine programs.

Together with Medavie Blue Cross, MHS is part of Medavie, a national health solutions partner and innovative leader in benefits management, health management, and healthcare delivery. Backed by our team of over 8,200 dedicated professionals, we exist to improve the wellbeing of Canadians so that every life can be lived to the fullest.

We're one of Canada's Most Admired Corporate Cultures, one of Canada's Top 100 Employers, and certified Rainbow Registered as an organization that champions diversity, equity and inclusion. We foster a culture of caring where people are celebrated beyond their roles and valued for who they are and what they contribute.

If you share our mission of improving the wellbeing of Canadians, join our team.

What it's like to work with us

We are more than just a workplace - we are a people-focused, visionary organization dedicated to fostering well-being and making a meaningful impact on the lives of our employees and the Communities we serve.

We celebrate individuality and value the diverse perspectives and skills our employees contribute. We go beyond providing competitive pay and comprehensive benefits by offering opportunities for personal and professional growth, meaningful experiences, and supportive leadership. At Medavie, you'll find more than just a job - you'll find a pathway to a full and rewarding career.

We welcome diversity

We believe our employees should reflect the communities we serve and welcome applications from candidates of all backgrounds. To provide the best experience possible, we will support you with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team of your needs. We are committed to making sure recruitment, retention, advancement, and compensation are fair and accessible while following all relevant human rights and privacy laws .

We put safety first

Employees of MHNL are accountable to our patients and coworkers by participating in and supporting all safety-related initiatives, as well as acting in a manner that fosters a culture that focuses on patient safety and a safe workplace.

Only those selected for an interview will be contacted.

If you experience any technical issues throughout the application process, please email: [email protected].