August 14, 2025

ADMINISTRATIVE STAFF SPECIALIST I (BAND LEVEL 5)

School of Human Kinetics and Recreation

(One Year Contractual Position)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

DUTIES

The Administrative Staff Specialist I will be responsible for providing general administrative and financial assistance to the Senior Administrative Officer. Duties include performing a variety of financial and administrative services including reconciling monthly Banner statements, monitoring grants and special purpose funds, reviewing travel claims of faculty and staff for accuracy and compliance to University policy (including PDTER); coordinating the receipt, review and processing of a variety of purchasing, accounting and HR documents; supporting the Varsity team travel through the preparation of travel forms, arranging for cash advances for coaches and athletes, post-trip reconciliation, and coordinating travel reservations by booking airline tickets, accommodations, and ground transportation; supporting Varsity Athletics with summer camp registrations; liaising with respective administrative departments on policy issues; preparing graduate student support payroll forms for fellowships and teaching assistants; providing support for MUCEP students assigned to School of Human Kinetics and Recreation (SHKR); supporting human resource activities, including payroll reporting, leave management, recruitment and administration; assisting with inventory and fixed asset tracking; coordinating transportation and outside facilities for academic needs; contributing to the preparation and maintenance of the budget for the SHKR, Varsity Athletics and conducting financial analysis; and performing other related duties as required.

QUALIFICATIONS

Experience (3-5 years) in administrative work; completion of most university coursework toward an undergraduate degree in business administration, public administration, or a related area from a four-year college or university is required; or an equivalent combination of experience and training will be considered. The ideal candidate will have experience in budget preparation, purchasing, and accounting procedures. Strong analytical and communication skills, and the ability to work independently and in a team environment, are essential for this role. The successful applicant will be responsible for establishing and maintaining effective working relationships with faculty, staff, students and administrative personnel. A strong command of Microsoft Office applications, particularly Excel, is required. Knowledge of University policies and procedures, as well as the Banner Administrative System, would be considered assets.

SALARY $53,729 - $63,029 per annum (Non- Bargaining)

CLOSING DATE September 5, 2025 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.