July 28, 2025

EVENING OR WEEKEND SUPERVISOR (BAND LEVEL 4)

(EVENTS ASSISTANT)

Signal Hill Campus Operations, Conference and Event Services
(Five One-Year Contractual Positions)

(Part-time/Call-In)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

The Office of Signal Hill Campus Operations, Conference and Event Services (SHC Ops/CES) at Memorial University is responsible for the Emera Innovation Exchange Conference Centre, the Johnson Geo Centre event spaces, venues on St. John's Campus, and for the provision of event, meeting, and conference-related services for Memorial's St. John's Campus (SJC) and Signal Hill Campus (SHC).

SHC Ops/CES is looking for one or more friendly, organized, and energetic individuals to assist our events team in overseeing the successful execution of evening and weekend academic, corporate, and private (e.g. weddings, showers, birthdays) events at our various venues.

These are part-time, call-in positions, working primarily during evenings and weekends, and represent a perfect opportunity for individuals looking to supplement their current income with something hands-on and fun, and/or looking to enter and gain experience in the event industry.

DUTIES

Reporting to the Director, SHC Operations, Conference Services and Events, and managed by Event Coordinators, the successful applicant will work as part of a highly collaborative team at Memorial University's Signal Hill Campus to help achieve the vision that our clients have of their perfect event. The Evening or Weekend Supervisor will be responsible for acting as the on-site supervisor of assigned events on behalf of SHC Ops or CES; ensuring that each supervised event is well executed to meet the vision of the client; overseeing SHC Ops or CES on-site student staff; acting as the main on-site venue or event contact and support for the client, vendors, and guests; greeting clients and guests to the venue; providing wayfinding support and directions to guests; assisting with event set-up and tear-down; unlocking and locking venues; maintaining event schedules; on-site audio-visual or technical support; answering questions and providing event-specific support where possible; troubleshooting and problem-solving any last-minute challenges or concerns; tracking event ideas, issues, or feedback and communicating them to Event Coordinators; attending pre-event meetings and/or rehearsals if necessary; and performing other event-related duties as required. This is a position of high responsibility, as it will serve as the supervising person in charge of the venue and ensure effective on-site execution of the event on behalf of SHC Ops or CES.

QUALIFICATIONS

Professional experience (1-2 years) within the hospitality, wedding and events, or customer service industries; completion of a high school diploma or a program relevant to the industries outlined above is required; or an equivalent combination of experience and training may be considered. The ideal candidate will have strong skills in communication, customer service, problem-solving, conflict management, organization, attention to detail, and time management. This position will require availability to work evenings and weekends and may require long hours, standing for extended periods; and the ability to move furniture and equipment. Creativity, quick thinking, multi-tasking, initiative, high energy, sense of humor, adaptability, and experience with virtual events or meetings are all considered assets. Experience with audio-visual equipment is currently a priority and is preferred.

SALARY $27.63 - $32.41 per hour (Non-Bargaining)

CLOSING DATE August 12, 2025 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.