Position Type:
Permanent

If you're looking for a fulfilling career that can make a real difference in your life, and the lives of others, you've come to the right place.

As a national health solutions partner, we put people first in everything we do - and that begins with our team of 8,000+ professionals who bring a cross-section of diverse life experiences and career expertise to Medavie. By collaborating and innovating together, our employees are creating industry-leading solutions in insurance, primary care and emergency medical services that impact millions of lives in Canada each year.

Our mission is to improve the wellbeing of Canadians so that every life can be lived to the fullest - and it's reflected in our award-winning culture. We celebrate individuality and value the diverse perspectives and skills our employees contribute. We go beyond providing competitive pay and comprehensive benefits to offer opportunities for personal and professional growth, flexible work options, meaningful experiences, and supportive leadership. Medavie is where employees can be their best selves, feel they belong, and achieve their full potential. Be part of it by applying for a position with us today.

The Opportunity:

Reporting to the Human Resources Business Partner, the Human Resources & Recruitment Coordinator will be responsible for providing administrative support for core HR activities, programs, and processes for our Medavie Health Services (MHS) operations teams.

MHS provides patient care through ground and air ambulance services, medical communications, mobile integrated health/community paramedicine programs, 911 Public Safety, 811 Telehealth, home health care, as well as clinical training. MHS is the largest contracted provider of emergency medical services in Canada with 4,300 health care professionals in six provinces.

Key Responsibilities:

• Utilize our Human Capital Management System (we use Workday) to enter data including (but not limited to); new hires, job changes, wage increases, terminations, and leave of absences, etc. for a multi-unionized environment ensuring accuracy of these entries.
• Work closely with Leaders, Payroll and administrative staff to receive information and enter it accurately and promptly.
• Recruitment duties for unionized and non-unionized positions include:
  • Create job ads and posting to relevant job boards
  • Track and monitor candidate information
  • Review and short-list resumes
  • Schedule and participate in interviews with hiring leaders
  • Administer reference and screening processes
  • Maintain schedule and coordinate recruitment calendar activities
  • Complete all vetting papers and pre-employment checks/testing
• HR duties include:
  • Coordinate, compile and update company personal records and documentation
  • Respond to queries and requests from employees and external parties
  • Support the effective utilization and maintenance of HR systems and databases
  • Assist in ensuring the accurate preparation of payroll on a timely basis
  • Participate in the termination process including coordinating exit interviews and closing out termination files
  • Prepare, manage, and store paperwork for HR policies and procedures
  • Other duties as required

Required Qualifications:

• Post-secondary education, with a specialization in Human Resources, Business Administration relevant field considered an asset
• Two (2) years' experience in an administrative role supporting a high volume of operations, experience in the recruitment process preferred
• Understanding of general HR practices, policies, and procedures
• Proficiency in Microsoft Office suite
• Proficiency in HCMS required, with a strong preference for candidates experienced in Workday

As the ideal candidate for this role, you:

• Customer service and process-oriented
• Ability to relate to individuals at all levels and ensure a positive candidate/employee/Leader experience
• Strong organizational skills including the ability to manage time and prioritize effectively
• Ability to work appropriately with confidential and sensitive information.
• Meticulous dedication to detail and accuracy
• Self-starter who demonstrates initiative and is a strong team player

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We believe our employees should reflect the communities we serve and welcome applications from candidates of all backgrounds. To provide the best experience possible, we will support you with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team of your needs. We are committed to making sure recruitment, retention, advancement, and compensation are fair and accessible while following all relevant human rights and privacy laws . We appreciate everyone who has shown interest in this position. Only those selected for an interview will be contacted.

If you experience any technical issues throughout the application process, please email: [email protected] .