Executive Assistant
Location: Health Sciences Centre
Executive Assistant
Executive Offices
Permanent Full-time
09745POS
Hours: 70 bi-weekly (8 hours; Days)
Salary: HL-09 (CAD44,579 - CAD57,953 per annum)
Competition Number: VAC0014049
Posted Date: 2025-07-21
Closing Date: 2025-07-28
Job Summary
The Vice President of Medical is seeking a highly motivated and skilled individual to perform as their Executive Assistant.
The Executive Assistant is the VP?s Office Manager and performs a variety of administrative responsibilities such as managing the VP?s schedules, appointments, and meetings; coordinating and organizing travel, events and activities; reviewing and organizing budgetary resources and follow ups as appropriate; receiving, screening and responding to inquiries/complaints independently; providing secretarial support to senior level committees, other Executives and their assistants as necessary; managing confidential files and other sensitive information; coordinating and acting as a resource for provincial, regional and internal committees including the various programs and special groups. The Executive Assistant will also provide administrative support to the Chief of Staff.
Job Qualifications
Education
Completion of a recognized/approved three-year Business Management Program or a related Degree. Consideration will also be given to candidates having a two-year office administration program and considerable experience.
Courses and proficiency in MS Office Products, Internet and various other computer applications are required.
Experience
A minimum of five years? experience within the last seven in a progressively responsible administrative role; preferably at the Executive Level is required.
Competencies (Knowledge, Skills & Abilities)
Demonstrated excellent verbal and written communication and customer service skills.
Demonstrated organizational and time management skills.
Ability to multi-task and be a critical thinker.
Ability to handle complex projects, under pressure and respond appropriately within deadlines.
Considerable experience meeting deadlines, while maintaining a high level of productivity, accuracy and efficiency.
A skilled typing speed of 45 wpm is required. A typing test may be administered by the Department of Human Resources.
Other
A satisfactory record of work performance and attendance is required.
Please submit your resume/cover letter, clearly demonstrates how you meet required qualifications.
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