25050 - Human Resources Coordinator - Health, Social Responsibility & DEI
The HR Coordinator optimizes the service delivery of the People, Culture and Social Impact advisory services by providing administrative support for Workplace Health & Safety, IDEA and Corporate Social Responsibility. Responsibilities include, but are not limited to, responding to all incoming inquiries, maintaining up-to-date and accurate files & databases, budget management, preparing documentation and correspondence, as well as regular reporting of metrics with a focus on identifying trends and providing actionable insights. The HR Coordinator maintains a high degree of confidentiality, is self-motivated, responsible, manages their own work efficiently, and demonstrates flexibility in meeting the needs of the team.
Essential Responsibilities
- Collaborates with team members to support execution of CSR, IDEA, and WHS initiatives, events and meetings which could include JOHSC meetings, flu shot clinics, fundraising events and information/educational sessions
- Manage the illness, injury & incident, and workplace accommodations database, to ensure appropriate follow-up is initiated and regularly analyze data to provide actionable insights and metrics
- Review, triage and respond to business unit email inboxes
- Administer business unit budget to ensure accurate and timely invoice payments and reporting.
- Review and analyze invoices including EFAP, partner agreements, sponsorships and donations, legal, contractor costs, WCB reconciliation and bill payments, and allocation of costs to the appropriate business units
- Initiate workflows for case management and amend as necessary, ensuring appropriate documentation is submitted and recorded, following up as appropriate
- Generate various reports including sick leave monitoring, workplace accommodations, mystery shops and other ad-hoc reports as requested
- Draft documentation such as sick leave exhaust letters, return to work plans, accommodation plans, meeting agendas, donation letters, minutes and various correspondence for meetings
- Maintain Sharepoint sites to ensure accurate and relevant information
Secondary Responsibilities
- Liaise with internal stakeholders on workplace incidents, ensuring the documentation and submission of information to WCB is both accurate & thorough
- Respond to employee inquiries concerning policies and procedures and identify opportunities to make information more accessible to employees
- Develop and maintain departmental process documents and document libraries including Job Site Analysis
- Provide input into process improvement; participate in reviews of policies and operating practices and procedures
- Maintain filing system for all records to ensure efficient storage and retrieval of information
- Demonstrate commitment to the NSLC's social responsibility mandate
- Demonstrate commitment to employee health and safety
- Perform other related duties as assigned
As a qualified candidate you will have:
- A certificate or post-graduate diploma in Human Resources Management
- At least 2 years experience working in an administrative support role
- Advanced knowledge of Microsoft Office (MS Word and Excel)
As an ideal candidate you will have:
- An undergraduate degree in a relevant discipline
- Experience working in Human Resources with a focus in Labour Relations, Health & Safety, Community Relations and/or other relevant areas.
- CPHR or equivalent designation
An alternate combination of education and experience may be considered equivalent.
If you are interested in being considered for this opportunity, please apply no later than 11:59 pm on July 18 2025.
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