Date Posted: June 23, 2025

Posting Deadline: July 7, 2025

Department: Housing & Conference Services

Type of Employment: Permanent, Full-time

Group Affiliation: Bargaining Unit 179, Group 6 ($43,410- $51,418 annually)

At Saint Mary's University, you will be surrounded by a talented and dedicated team of professionals committed to accessibility, diversity, and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the University's success. We are currently looking to fill the position of Housing and Residence Representative to join our Housing and Conference Services team.

What we offer

• As a team member at Saint Mary's, we are proud to offer many benefits. Some of these include:
• Competitive compensation
• Comprehensive benefits package
• Defined Contribution Pension plan
• Vacation
• Holiday closure
• Summer hour schedule
• Employee Transit EPass through Halifax Transit

Job Information and Responsibilities

• Under the direction of the Director, Housing & Conference Services, the Housing and Residence Representative will:
• Function as the initial point of contact for all clients of the Department of Housing &
• Conference Services and provides extensive administrative support for the department.
• Process applications for all forms of residence accommodation for all terms and provides customer service to clients, in person, and via telephone and e-mail.
• Ensure the proper receipt and processing of all deposits and payments and approved refunds of the same.
• Prepare payroll for student employees and manages the departmental petty cash and purchasing cards.
• Receives and inputs all non-academic, internal room bookings.

The Collective Agreement can be viewed here.

Experience and Education Requirements

• To be the successful Housing and Residence Life Representative you will have:
• High School completion, plus a one-year Community College business course.
• Minimum one-year related experience.
• PA high level of proficiency with Microsoft Office Suite (Word, Excel, Access), Microsoft Forms, Microsoft Outlook, and database management.
• Extensive experience with StarRez, including the StarRez Portal X and StarRez Web.
• Excellent interpersonal, written, and oral communication skills.
• Demonstrated experience and excellence with typing, data entry, and mail merge.
• Experience handling cash and balancing.
• Experience with rental agreements and/or leases.
• Experience working with students and/or in a post-secondary educational environment.
• Experience working with and appreciation for diverse populations.
• Experience with Internet native Banner (INB) a definite asset.
• Website maintenance experience an asset.

Application Details

Apply for this opportunity online using our online application system through Career Beacon. Click on "Apply Now" and complete all required information fields. Qualified candidates should submit the following with their application:

• Resume
• Cover Letter
• Three Professional References

Late applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.

At Saint Mary's University, equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect, we encourage all qualified candidates to apply; however, preference will be given to applicants who self-identify as Black/African Nova Scotians, Indigenous peoples, racialized persons/visible minorities, persons with disabilities and women. If you require accommodations during the recruitment process, please contact Talent Acquisition at [email protected].