Date Posted: June 17th, 2025

Posting Deadline: July 1st, 2025

Department: Enrolment Services

Type of Employment: Contract, Full-Time (March 30th, 2027 End Date)

Group Affiliation: APC Group, Group 4 ($54,107 - $69,727 annually)

At Saint Mary's University, you will be surrounded by a talented and dedicated team of professionals committed to accessibility, diversity, and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the University's success. We are currently looking to fill the position of Admissions Officer to join our Enrolment Services team.

What we offer

As a team member at Saint Mary's, we are proud to offer many benefits. Some of these include:

• Competitive compensation
• Comprehensive benefits package
• Vacation
• Personal days
• Flexible Workplace
• Professional development
• Holiday closure
• Summer hour schedule
• Employee Transit EPass through Halifax Transit

Job Information and Responsibilities

Under the direction of the Director, Admission and Transfer Assessment, the Admission Officer will:

• Evaluate student applications and documents for undergraduate admissions, both domestic and international. Determine admission decisions for all applicants, including high school students, seconddegree candidates, and former students, with a particular focus on international admissions.
• Evaluate supplemental documents to ensure students have correct, accurate, and legible transcripts, letter of permissions, etc.
• Check applications for errors and contacts the student applicants regarding required additional or missing information.
• Conduct admission interviews both on campus in person and online with prospective students and/or their parents/guardians.
• Offers personalized upgrading guidance to eligible applicants, helping them meet admission requirements. .
• Support and assist in the evaluation and awarding of transfer credit.

Experience and Education Requirements

To be the successful Admissions Officer you will have:

• Undergraduate degree in Arts, Science or Commerce.
• Demonstrated experience in decision making
• Minimum one (1) to two (2) years directly related experience in a post-secondary education environment, preferably admissions.
• Experience accessing transcripts both domestic and international would be considered an asset.
• Experience using Ellucian Banner and CRM Recruit would be considered an asset.
• Proficiency in Microsoft Suite, Adobe Suite; Banner CRM Recruit experience would be considered an asset.
• Excellent interpersonal, communication and organizational skills.
• Ability to make decisions and achieve goals in a high paced environment with multiple competing priorities.
• Cross-cultural working experience.
• Ability to work virtually.

Application Details

Qualified candidates should submit the following with their application:

• Resume
• Cover Letter
• Three Professional References

Late applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.

At Saint Mary's University, equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect, we encourage all qualified candidates to apply; however, preference will be given to applicants who self-identify as Black/African Nova Scotians, Indigenous peoples, racialized persons/visible minorities, persons with disabilities and women. If you require accommodations during the recruitment process, please contact Talent Acquisition at [email protected]