Administrative Assistant
Port Saint John -
2 Jobs
Saint John, NB
Posted 2 days ago
Job Details:
In-person
Contract
Entry Level
The Opportunity:
We are seeking a highly organized and proactive individual as Administrative Assistant to join our team for a 12 to 18-month contract. As part of the Port Saint John team, you will provide comprehensive administrative support to the Chief Operating Officer and departmental Directors of the Business Development & Marine Operations department, ensuring smooth operations and effective communication across the organization.
Responsibilities
Your Focus:
- Assisting the Chief Operating Officer with scheduling, travel, communications, meeting arrangements and administrative tasks.
- Assisting departmental Directors with various initiatives.
- Liaise and communicate with internal and external parties as required.
- Organize and provide support for trade shows, conferences, etc.
- Support of departmental budget process throughout the year.
- Support in the development of presentation materials and organize marketing packages.
- Support the gathering, accurately inputting, and efficiently disseminating of data to ensure seamless access to critical information for decision-making and operational effectiveness.
- Participation and support of general Port initiatives.
- Perform other duties as assigned.
Qualifications
Qualifications:
- Minimum 2 years of related experience.
- College diploma or university degree in a related field.
- Strong attention to detail.
- Excellent verbal and written communication skills.
- Strong technology skills and abilities.
- Able to receive a Transport Canada Marine Security Clearance.
- Written and spoken knowledge of French considered an asset.
You Are:
- A team player.
- Invested in your local community.
- Dependable & professional.
- Open to learning and trying new things.
- Continuous improvement focused.
You share the following values, where you:
- Keep safety and wellness at the forefront and make decisions based on a safety-first approach.
- Demonstrate initiative, innovation, and perseverance in the face of obstacles.
- Treat people with respect and build trust by honouring your promises and being open and honest in your interactions.
- Believe in continuous learning and development for both you and your fellow team members.
- Include others in your work through community and stakeholder engagement and building relationships.
Work With Us
Why Join Our Team?
At Port Saint John, we're committed to investing in the health, well-being, and growth of our staff through a comprehensive benefits package.
- Superior Medial & Dental: At 100% employer-paid, our medical and dental benefits are the gold standard in health and wellness for you and your family.
- Defined Contribution Pension: Planning for the future is easier thanks to 6% employer matching.
- Wellness Programs: Targeting both physical and mental health to support your overall well-being.
- Hybrid Workplace: Offering freedom and flexibility via our hybrid work environment.
- Professional Development: Investing in your professional growth through training opportunities aimed at enhancing your skills and advancing your career.
- Positive Culture: Fostering a strong sense of collaboration via several engagement events and activities for staff.
Company Website:
http://www.sjport.com
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