Administrative Assistant, School of Kinesiology
Position: Administrative Assistant
Department: School of Kinesiology
Position Type: SEIU Administrative Assistant 3, Full-time
Date Posted: June 5, 2025
Application Deadline: June 19, 2025 at 11:59 pm
Competition #: 25-18-AU
Salary: $45,191 per annum (SEIU Administrative Assistant 3). Salary increases to $50,371 following successful completion of 6-month probation period.
Benefits: Our total compensation package includes a defined benefit pension plan, health and dental plan, Telemedicine with Greenshield Health, health spending account, life insurance, optional life insurance, AD&D insurance, long-term disability insurance, employee and family assistance program, tuition discount for employees and their dependents, free gym facility membership, 3 weeks vacation increasing with years of service, university paid holidays including winter break closure.
Acadia seeks a full-time Administrative Assistant in the School of Kinesiology to provide general and financial administrative support to the Director and faculty within the School of Kinesiology. Reporting to the Director, the Administrative Assistant will manage initiatives that support the Director, faculty, and students while ensuring the effective and efficient workflow and operation of the school. Duties include supporting faculty teaching and research, academic program planning, reception, communications, clerical and financial management, and public relations. The Administrative Assistant will independently plan, coordinate, and complete a wide range of complex administrative tasks with a high degree of accuracy, discretion, and judgment, while also exercising initiative
The Administrative Assistant contributes to developing the timetable for all courses offered through the school, supports recruitment of new students, assists in the process of hiring new faculty, provides support for the faculty career development process, and serves as a contributing member on various School of Kinesiology committees.
The Administrative Assistant will support the Director with the preparation of the annual budget, monitor and reconcile expenses to ensure compliance for all budget lines; investigate discrepancies; coordinate and monitor payments and support faculty research by providing administrative and financial support.
We are seeking a candidate who has completed a recognized post-secondary program in either office or business administration or a University Degree, combined with related work experience is required.
Candidates must have excellent attention to detail and accuracy in record-keeping. Must be comfortable working with numbers and spreadsheets.
Proven experience delivering a high level of client service and demonstrated ability to think clearly, resolve issues, and work under pressure.
Sensitivity to work with detailed and confidential material is required.
Effective interpersonal, communication, and organizational skills are required, as is the ability to prioritize workload while providing top-notch customer service.
Applicants must be proficient in the use of Microsoft Office applications; familiarity with Acadia's academic programs and administrative procedures is an asset.
For further information or to request a detailed job description, please contact Keilani Tupper at [email protected]
TO APPLY: Internal candidates (members of SEIU Local 2) must apply by June 19, 2025. Applications from external candidates are also encouraged; however, consideration is dependent upon result of internal competition. To apply for this opportunity, click on the "Apply Now" button and upload your cover letter, resume, and professional references. Internal candidates (members of SEIU Local 2) should also upload a job posting application form.
Please be advised that only those invited for an interview will be contacted. The University reserves the right not to fill this position. A six-month eligibility list may be established from this competition to fill future vacancies for identical positions.
The University invites applications from all qualified individuals; however, Canadians and permanent residents will be given priority. Acadia University is committed to employment equity and diversity in the workplace and welcomes applications from Aboriginal people, African Nova Scotians, persons with disabilities, visible minorities, women, and persons of any minority sexual orientation or gender identity. Consistent with the principles of employment equity, the primary criterion for appointment to a position is qualifications and professional excellence. Candidates who identify as a member of one of the afore-mentioned groups, and who wish to have the application considered as such, are invited to submit the online Employment Equity Voluntary Self-Identification Form as part of their application package.
The university will provide support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. If you require accommodation because of a disability or for any other reason during the interview process, please contact [email protected]
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