Title: Grant Officer

Employee Working Location: Partially Virtual / Hybrid (Ottawa, ON)

Employment Status: PermanentFull-time

The Canadian Red Cross (CRC) - an inspirational not for profit organization, helps people and communities in Canada and around the world in times of need and supports them in strengthening their resilience. As a Canada's Best Employers 2024, we are committed to having an accessible, diverse, inclusive, and barrier-free work environment.

The Grants Officer is responsible for managing a portfolio of grant partnerships, collaborating with national and province-based teams to ensure effective program and project delivery, monitoring, and compliance. They will work with internal teams to maximize the sustainable outcomes of grant-funded initiatives in impacted communities. Additionally, the Grants Officer will contribute to the development and implementation of granting standards, championing best practices to ensure consistency and effectiveness across the Canadian Red Cross.

In this role, you will :

• Manage a portfolio of grant partnerships and maintain partner relationships.
• Gather grant applicant's needs, strengths, risks and capacities and work with them to support their success in delivering the grant.
• Support grant partners with project implementation, problem-solving, and reporting.
• Oversee all stages of grant management, including partner validation, application assessment, contract drafting, approvals, and monitoring.
• Process payment requests and invoices with proper documentation and approvals.
• Monitor financial disbursements and funding allocations in coordination with Finance.
• Ensure effective grant processes and identify necessary adjustments.
• Support grant program launch, orientation, and implementation.
• Ensure quality control and monitoring of assigned grant programs.
• Collaborate with program teams to address challenges and align solutions with grant partner needs.
• Maintain tracking tools and project files to ensure accurate reporting.
• Promote consistent program implementation and grant standards.
• Build strong relationships across national and provincial/territorial teams.
• Identify opportunities to enhance grant programs and practices.
• Assist in documenting grant practices, tools, and resources.
• Provide input for improving program processes.
• Gather feedback and analyze data to refine grant methodology.
• Ensure grant lifecycle compliance with policies and guidelines, recommending process enhancements.
• Adheres to established processes and procedures of the service line and
  of the organization including incident reporting and risk management.

What we are looking for :

• Qualifications include a minimum of 4-5 years' experience and a 1-2 year post-secondary certification/diploma and/or an equivalent combination of education and experience.
• Proficiency in Microsoft Office Suite and database management tools.
• Ability to identify and resolve issues, by applying standard procedures and functional or organizational knowledge.
• Communication skills, diplomacy and empathy to interpret information and deliver advice, clarify client or stakeholder needs, offer solutions, and resolve escalations in new or somewhat sensitive situations.
• Experience in grants administration and monitoring of grant programs and projects.
• Ability to manage multiple grants simultaneously, track deadlines, and ensure successful program implementation.
• Ability to ensure accuracy in grant proposals /applications , financial reports, and compliance documentation.
• Experience in implementing funding plans with respect to regulations and guidelines.

Working Conditions :

• Work will be conducted in an office-like setting.
• May require travel to safe locations; limited exposure to adverse conditions.
• Work requires the ability to work to deadlines.
• Work requires interactions with dissatisfied partners and the resolution of complex partner issues.
• In a large-scale emergency, where staff numbers are compromised or additional resources are required provide disaster relief and/or emergency field operational support.
• All teams contributing to emergency response efforts directly or indirectly.
• All CRC roles are required to adapt work and priorities to support emergency response efforts, be present in person as required to support service delivery and deploy to emergency responses when appropriate and/or required (personnel availability and request for exceptions will be discussed with line management).
• For CRC roles that are assigned a function in the Emergency Relief operational structure (in field and virtual), personnel may be required to be part of an on-call roster and be available for scheduled on-call work.
• As we work with and support people (colleagues, those impacted by disasters, volunteers, donors and external partners) and communities in Canada and around the world, applicants whose first language is not English may be required to perform the responsibilities of the role in English.
• Eligibility to work in Canada: At this time, we welcome applications from candidates eligible to work in Canada. If you are not a citizen or permanent resident of Canada, we encourage you to carefully review your visa to find out whether you are eligible to work in the job you are considering applying for. Refer to our FAQ for more information.
• If you are selected for this role, you will be required to complete a successful pre-employment screening process which includes a satisfactory Enhanced Police Information Check (E-PIC).

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