Office Adminstrator

Halifax, NS

Reference # HL-DHB-8221

Downtown Halifax Business Commission (DHBC) is the voice and resource for the businesses located in the central business district of Halifax, Nova Scotia. DHBC develops and executes programs, events, and marketing initiatives to make Downtown Halifax a better place to live, work, and play and to foster a place where businesses want to be. DHBC's mission is to passionately pursue a more prosperous and vibrant Downtown Halifax, through urban mobility, membership services, DHBC leadership, and Downtown placemaking. We are excited to partner with DHBC looking to bring an Office Administrator to their team located in the Downtown core of Halifax!

Reporting to the Director of Finance and Operations, the Office Administrator will contribute to the successful coordination and overall efficiency of office management for the Downtown Halifax Business Commission. The Office Administrator will provide diversified administrative support where judgment, initiative, and proven ability to prioritize are key to success.

Responsibilities will include:

• Provide general administrative support to the staff.
• Answer and manage incoming calls and interact with incoming visitors.
• Assist with management of all DHBC office space and systems.
• Assist with accounting responsibilities including accounts payable, accounts receivable, and petty cash.
• Organize and maintain office storage rooms.
• Assist with all internal information systems including archives, reference, and electronic file systems.
• Assist with database maintenance and work management software.
• Schedule, attend and prepare minutes for Board of Director and Committee meetings.
• Coordinate the timely distribution of Board of Director and Committee meeting packages.
• Manage arrangements for all meetings including catering, room preparation and audio-visual requirements.
• Assist with management of internal and public facing events.
• Other related duties as assigned by the supervisor.

The ideal candidate will possess:

• Minimum Grade Twelve plus a Diploma in Office Administration from a recognized educational institution or suitable combination of training with minimum three years' experience.
• Strong attention to detail with a sense of initiative and excellent communication skills.
• Strong, demonstrable skills with MS Office Suite.
• Understanding of basic accounting software and GAAP.
• Excellent time management skills: ability to prioritize work effectively and juggle multiple tasks with minimal supervision.
• Strong organizational, administrative, written and communication skills and able to prioritize.
• Ability to work both independently and in a team environment.

This is a great opportunity to join an organization committed to developing the future of the Downtown Halifax core. If you are an energetic and hardworking administrative professional, we want to hear from you! Connect with us to learn more about this opportunity!

To express interest in this opportunity please apply online by clicking the link below:

https://meridiarecruitment.ca/Career/17485193364360000008ksx

For more information about this exciting opportunity please contact Heather Labucki, Partner, or Sara Morey, Consultant, at [email protected] If you require accommodation to participate in the recruitment process, please let Sara Morey know.

Meridia Recruitment Solutions connects leading organizations with top talent by building strong relationships and creating ideal matches with candidates because we are only successful when you are. We appreciate your interest in this opportunity.

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