Operational Support

Administrative Assistant 3 (OA13)

Education

Ivany Campus

Dartmouth, Nova Scotia

School of Business and Creative Industries

Continuing Full-time position: Commencing approximately June 9, 2025

Application deadline is 11:59PM, May 20, 2025

Competition No. 2526-064

Salary range: $44,683.28 to $49,695.30 annually

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. High school completion with significant years of administrative experience (10+) will also be considered.
• You have a minimum of three years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment.
• You have demonstrated occupational experience with the following:
  • Managing day-to-day office functions
  • Ordering office supplies
  • Reconciliation of invoices
  • Calendar management (meeting coordination and set-up)
  • Working with data information in Excel and Word
  • Utilizing databases for information manipulation
• Knowledge of the post-secondary application process would be considered an asset.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, e-mail, and Office 365. Experience using PeopleSoft would be considered an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.
• Experience supporting/providing service to students and prospective students would be considered an asset.

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity, diversity, inclusion, accessibility and anti-racism.
• You possess excellent interpersonal skills and are able to interact at all levels of an organization.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You are known for your problem solving and critical thinking skills.
• You are a strong communicator.
• You possess excellent coordination skills specifically related to coordinating events, identifying logistical needs and implementing them.
• You have proven records and information management skills and abilities specifically related to inputting data for scheduling.
• You are recognized for your time management skills and ability to complete multiple tasks with varying deadlines in an ever-changing environment.
• You possess the ability to handle several priorities and necessary judgement to triage them as they present themselves.
• You show a strong commitment to community involvement including volunteering for committees in the campus community.

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist, at [email protected]. Our Employee Workplace Accommodation Policy can be found here.

Unfortunately, we cannot accept late or paper applications.