About Atlantic Community Shelter Society

Atlantic Community Shelter Society (ACSS) is a not for profit organization funded by the Opportunities of Social Development (OSD) and governed by a volunteer Board of Directors. ACSS is a new enterprise undertaken in response to a serious and urgent need to address homelessness within the community of Halifax Regional Municipality. ACSS's temporary pallet housing and tiny home solutions are offered to individuals to provide protection, safety and essential programming. This approach allows the basic needs of individuals to be met while more permanent housing solution opportunities are identified and facilitated. Every person living at ACSS will have individual plans to identify their unique challenges and needs and a solution-oriented approach to overcome the barriers that prevent them from securing permanent housing.

Job Purpose

The Employment Services and Scheduling Clerk will report directly to the Director of Human Resources and is responsible for providing effective Human Resources support to our diverse team and supporting the leadership teams at all of our ACSS sites. This position will be a key partner in ensuring the success of ACSS's operations and will be heavily involved with recruitment, onboarding, benefits administration, employee records management, scheduling and the day to day Human Resources tactical work. The Employment and Scheduling Clerk will ensure smooth Human Resources processes within the organization and provide excellent support to employees.

Job Duties and Responsibilities

• Aid with the recruitment process including booking interviews, conducting reference checks, collecting appropriate documents, providing offers of employment and arranging orientation.
• Upload schedules and filling staffing needs on a regular basis
• Responding to time off inquiries and approving time off requests as appropriate
• Ensuring employee databases on SAGE HR are accurately maintained
• Aid with Attendance Awareness program including tracking absences and preparing documentation as requested
• Monitor when employee's qualify for benefit enrollment and ensuring appropriate benefit enrollment and change forms are complete
• Provide general administrative support for the Human Resources Department including job postings, sending invitations, preparing letters and organizing meetings
• Maintains accurate and confidential employee records
• Maintains the appropriate paperwork for foreign workers and tracking data for expired and extended work permits, etc.
• Communicate effectively with internal stakeholders across the organization ensuring a cohesive and supportive working environment for all staff
• Propose innovative solutions to HR challenges, thinking outside the box to meet the unique staffing and HR needs of the shelter sector
• Foster an environment that promotes Diversity, Equity and Inclusion; incorporating unique ways to attract diverse talent and ensuring inclusion
• Conduct exit interviews and collect data
• Other related duties as assigned by the Director of Human Resources

Candidate Profile

Requirements:

Minimum High School Diploma or G.E.D. required

Graduate from a recognized office administration, business or human resources program preferred

Previous experience in scheduling is preferred

Basic knowledge of computer programs is required including Outlook, MS Word, Excel

Knowledge in Sage HR preferred

Ability to handle sensitive information with discretion and maintain confidentiality

Strong English language skills, both oral and written, required

Demonstrated initiative; self-motivated and able to work with minimal supervision/direction required

High regard for quality, accuracy and attention to detail

Other:

Strong time management skills with the ability to manage a workload with multiple priorities

Effective communication and relationship building skills

Personal attributes: Conflict Resolution, Cultural Awareness, Strategic Thinking

Starting salary: $55,000 - $65,000/year

Job location: HRM, willingness to travel within HRM

Work schedule: Monday - Friday 8am-4pm. Evening and/or weekend work required at times