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As an In-Office Support Specialist with EY Law LLP, you will provide our clients with integrated, quality services. EY Law LLP helps companies, and their employees efficiently relocate wherever they are needed. You will support multiple administrative business immigration tasks which support the delivery of business immigration services to multinational clients.

Key responsibilities

As an In-Office Support Specialist, you will join our Essential Services team. You will provide day-to-day in-office support to the staff, senior and management teams in all aspects of business immigration client accounts.
Skills and attributes for success

• Responsible for carrying out repetitive administrative processes in support of our clients and resolve administrative issues and concerns.
• Maintain exceptional record-keeping practices by organizing, classifying, and archiving all relevant documents and data online.
• Monitor key mailboxes, record, and update key immigration data across various internal systems. This includes diligently fact-checking each detail to ensure maximum accuracy.
• Compile documents including electronic notices, case files and other legal documents related to immigration processes.
• Track and validate detailed data and reports, highlighting issues for the teams' further review.
• Strong administrative skills and ability to perform in a dynamic, time-sensitive environment.
• Effectively and efficiently manage multiple projects and competing deadlines with minimal supervision.
• Adapt to changing priorities and remain flexible to meet in-office support needs, take initiative and anticipate what is required to accomplish various goals.
• Assist with printing, photocopying, scanning, arranging, and monitoring correspondence.
• Prepare outgoing couriers including processing and printing courier labels using specialized courier computer terminals, and reviewing and sealing packages ensuring correct contents are enclosed.
• Comfortable with technology, specifically Adobe and Microsoft Office Suite.
• Eager to learn new technologies and further develop existing technology skills.
• Provide ad hoc support to team members when working on projects and document production.
• May be required to work extra hours during important deadlines (such as month, quarter, and year ends).
  

Qualifications

• Ability to be in the office M-F
• College diploma in Office Administration, Business or Communications is preferred.
• Experience working in an office setting, performing administrative tasks, and data entry.
• Exceptional attention to detail and ability to multitask.
• Excellent organizational, and verbal/written communication skills.
  

Additional skills

• The ability to work independently in a fast-paced, dynamic team-oriented environment.
• Ability to multi-task and take on a variety of projects.
• High level of professionalism to handle sensitive and confidential information.

Diversity and Inclusion at EY

Diversity and inclusiveness are at the heart of who we are and how we work. We're committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. We embrace diversity and are committed to combating systemic racism, advancing gender equity and women in leadership, advocating for the 2SLGBTQIA+ community, promoting our neuroinclusion and accessibility initiatives, and are dedicated to amplifying the voices of Indigenous peoples (First Nations, Inuit, and Métis) nationally as we strive towards reconciliation. Our diverse experiences, abilities, backgrounds, and perspectives make our people unique and help guide us. Because when people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world.

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