Administrative Assistant
Department of Health
Open Competition
Fredericton
*REVISED*
The Department of Health is seeking an administrative assistant to perform senior level clerical and administrative work for the Assistant Deputy Minister of the Health System Collaboration Division, in Fredericton. This work involves the performance of highly confidential duties requiring considerable independent judgment, initiative, and discretion.
As the Administrative Assistant you will:
- Compose, format and proofread letters and memos in both official languages;
- Respond to telephone inquiries and coordinate information requests;
- Provide executive support for meetings and committees;
- Prioritize and maintain a schedule of appointments/meetings with appropriate briefings;
- Make travel arrangements;
- Provide secretarial support;
- Log, track, and compose correspondence;
- Liaise on a regular basis with the executive office and senior officials of the department;
- Verify, code, and process a variety of forms and invoices;
- File and retrieve documents; and
- Perform various other related duties as required.
Who you are:
- You are at your best when you are challenged and thrive on getting results;
- You are professional with a high degree of integrity and accountability;
- You are comfortable and effective working with Executives, external stakeholders, clients and all levels of the organization;
- You are a creative problem solver and have the ability to manage multiple files at once;
- You pride yourself on your attention to detail, organization skills and ability to prioritize deliverables;
- You are recognized for your ability to work autonomously and achieve results with minimal supervision;
- You have excellent written and verbal communication skills.
Essential Qualifications:
- High school diploma supplemented by successful completion of a one (1) year post-secondary program in a related field and at minimum of five (5) years of related experience.
- Experience working with Microsoft Office Suite is required.
- An equivalent combination of education, training and experience may be considered.
- Written and spoken competence in English and French is required. Please state your language capability on your application.
Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please ensue that preferred language for assessment is identified on your resume.
Behavioural Competencies: The successful candidate will possess the following behavioural competencies:
- Client Service Orientation
- Effective Interactive Communication
- Concern for Order
Technical Competencies: The successful candidate will possess the following technical competencies:
- Planning and organizing skills
- Written Communication
- Ability to use office technology, software and applications
Résumés should be in chronological order specifying education and employment in months and years including part-time and full-time employment.
Salary: $1,816 to $2,205 bi-weekly (ASL 4)
What can GNB offer you:
- Comprehensive benefits package which includes paid vacation, Health and Dental Plan, Life Insurance, Long-Term Disability and the New Brunswick Public Service Pension Plan.
- Free access to Employee and Family Assistance Program (EFAP) and services.
- Career growth, development and continuous learning opportunities.
How to apply:
We encourage applicants to apply on-line at https://www.ere.gnb.ca/competition.aspx?lang=E&t=Y or by mail at the following address by May 31, 2024, indicating competition number 35-24-0007. This competition may be used to fill future vacancies at the same level.
Department of Health
Human Resources
4th floor, 520 King Street
Fredericton, NB E3B 5G8
Telephone: (506) 453-4331
E-Mail: [email protected]
We thank all those who apply however only those selected for further consideration will be contacted.
Candidates registered with the Equal Employment Opportunity Program and veterans, who demonstrate they are among the most qualified, shall be given preference at the time of appointment.
We promote a scent-reduced environment.
We are an Equal Opportunity Employer.
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