Requisition ID: 490

Location: North Sydney, NS

Annual Salary : $54516.8 - $68147.04

Term Duration (years): 1 Year

Application Closing Date: 05/17/2024

Application Closing Time: 23:59 hours Atlantic Time

Marine Atlantic is dedicated to creating an environment which promotes employee growth, career development, and job satisfaction. Our employees embody our core values; they are diverse, safety-oriented team-players who exhibit integrity and commitment, and always strive for excellence.

Marine Atlantic is currently looking for a Confidential Administrative Assistant Occupational Health to work with our Occupational Health department, located in North Sydney, NS.

Marine Atlantic is committed to a diverse, equitable and inclusive workplace. Preference may be given to members of the following equity deserving groups: women, Indigenous Peoples, persons with disabilities, visible minorities and 2SLGBTQIA+ community members. If you are a member of one or more of these groups, please state to which group(s) you identify in your application.

As a member of the Human Resources Department, and reporting to the Occupational Health Manager, the Confidential Admin Assistant is responsible for supporting the day-to-day business activities of the Occupational Health department. Critical attributes of this position include: a positive, proactive attitude and excellent customer service, interpersonal and communication skills. Attention to detail, the ability to handle multiple priorities and flexibility to adapt to changing demands and deadlines are essential.

The Confidential Administrative Assistant ensures that the principles and practices that guide the vision, mission, values, expected behaviors, the leadership philosophy, organizational health, population health, ethics, safety, quality, partnerships, and inter-professional collaboration are integrated within the support that is provided by the work that they do and through the messages they deliver.

Additional Key Areas of Responsibility

• Greet clients and callers, screen visitors to determine the nature of their business, answer inquiries, provide information and takes messages, and direct them to the appropriate person(s) or place(s).
• Administer, process and coordinate confidential employee information.
• Manage Occupational Health Nurses correspondence and schedules.
• Provide support in disability management claims, including requesting and receiving medical documentation from external health care providers.
• Coordinate disability claims being managed by the short-term disability provider, including ensuring compliance and notifying the appropriate scheduling units and managers with updates.
• Prepare monthly statistics relating to wellness and disability management
• Collect and analyze data relating to employee health services utilization (WIB provider, EFAP, Blue Cross) to provide guidance to wellness activities.
• Process and ensure accuracy of monthly workers compensation billings.
• Support Occupational Health Nurses with arranging of fitness to work medical screening, including drug and alcohol testing.
• Coordinate with the Department to monitor non-compliance, prepare and send letters, etc.,
• Maintain inventory of office and medical supplies, order supplies as required and arranges for servicing of office equipment.
• Book assessments with external providers and arrange travel for employees as needed.
• Facilitate arranging schedules of wellness sessions and materials.
• Compose minutes of meetings (as required) and distributes in a timely fashion.
• Prepare work orders and material requisitions/purchase requisitions.

What qualifications do I need to be considered for this opportunity?

Education and Experience

? Office Administration or Secretarial Diploma
? Minimum two (2) years of experience in a relevant similar role.

OR

• a combination of equivalent education, job-related training and experience in a related position.

Essential Qualifications:

• Proficient computer skills – Microsoft Office applications, etc. Typing 50 words per minute.
• Strong Organizational, Communication, Interpersonal skills.
• Strong Analytical skills.
• Time management skills.

Asset Qualifications:

? Certificate in Occupational Health and Safety.
? Health administrative experience and / or education.
? Worker's Compensation claim management experience including injury reporting, claim.
review, and completion of occupational disease claims.
? Education, training, or experience in Health and Safety.
? Knowledge and experience with Human Resources roles and responsibilities.

Why work for the Marine Atlantic team?

As part of the Marine Atlantic team, you will participate in a variety of ongoing training programs and development opportunities to navigate your career and chart your course for success. We provide a positive and inclusive work culture that is dedicated to creating an environment which promotes employee growth, career development, and job satisfaction. Some benefits of working with Marine Atlantic include competitive salaries, defined benefit pension plan, comprehensive health benefit packages, and professional development opportunities. Come experience the pride of working with an organization with newly constructed and revitalized infrastructure that has positioned itself for the future.

Additional Information

Marine Atlantic is a Federal Crown Corporation that provides a vital ferry service link between Newfoundland and Labrador and mainland Canada.

At Marine Atlantic, we are dedicated to building and fostering an inclusive and diverse environment, where all employees and customers feel welcomed, valued, and respected.
Marine Atlantic invites applications from all qualified candidates and hires based on merit. We are committed to the principles of equitable employment for all and strongly encourage applications from women, Indigenous Peoples, persons with disabilities, visible minorities and 2SLGBTQIA+ community members. If you are a member of one or more of these groups, please state to which group(s) you identify in your cover letter, resume or application.
To receive this job poster in an alternative format or to discuss alternate ways of completing the online application, please contact the Marine Atlantic Human Resources Department, in confidence, at [email protected].
We are committed to providing an inclusive and barrier-free work environment, starting with the recruitment process. If you need to be accommodated during any phase of the evaluation process, contact the Marine Atlantic Human Resources Department, in confidence, at [email protected].