Administrative Assistant, Office of Advancement - Alumni Affairs
Acadia University
Wolfville, NS
Closed
Job Details:
Position: Administrative Assistant
Department: Office of Advancement - Alumni Affairs
Position Type: SEIU Administrative Assistant 2, Full-time
Date Posted: August 28, 2023
Application Deadline: September 5, 2023 at 11:59pm
Competition #: 23-50-AU
Salary: $37,851 per annum (SEIU Administrative Assistant 2). Salary increases to $42,187 following successful completion of 6-month probation period.
Benefits: Our total compensation package includes a defined benefit pension plan, health and dental plan, health spending account, life insurance, optional life insurance, AD&D insurance, long-term disability insurance, employee and family assistance program, tuition discount for employees and their dependents, free gym facility membership, 3 weeks vacation increasing with years of service, university paid holidays including winter break closure.
Acadia seeks an Administrative Assistant in the Office of Advancement - Alumni Affairs to receive visitors, calls and other contacts to the department and to provide informed responses to inquiries or refer as appropriate.
In addition, the incumbent will update databases and mailing lists, conduct basic research, coordinate meetings and travel schedules, complete expense claims, and prepare correspondence which often includes mass mail-outs.
The incumbent will be required to assist in the set-up and pack-up for a variety of special events for both the Alumni and Development Offices. This will require occasional overtime on evenings and weekends as events are scheduled.
We are seeking a candidate who has proven experience delivering a high level of client service and demonstrated ability to think clearly, resolve issues and maintain a high level of confidentiality.
Completion of a recognized program in either office or business administration, combined with related work experience is required.
Demonstrated ability to work to a high level of accuracy and be flexible to regularly changing priorities is necessary.
Applicants must be highly proficient in the use of Microsoft Office applications. Experience with database management is necessary; familiarity with Ellucian's Colleague Advancement database would be considered an asset.
For further information or to request a detailed job description, please contact Keilani Tupper at [email protected].
TO APPLY: Internal candidates (members of SEIU Local 2) must apply by September 5, 2023. Applications from external candidates are also encouraged; however, consideration is dependent upon result of internal competition. To apply for this opportunity, click on the "Apply Now" button and upload your cover letter, resume, and professional references. Internal candidates (members of SEIU Local 2) should also upload a job posting application form.
Please be advised that only those invited for an interview will be contacted. The University reserves the right not to fill this position. A six-month eligibility list may be established from this competition to fill future vacancies for identical positions.
The University invites applications from all qualified individuals; however, Canadians and permanent residents will be given priority. Acadia University is committed to employment equity and diversity in the workplace and welcomes applications from Aboriginal people, African Nova Scotians, persons with disabilities, visible minorities, women, and persons of any minority sexual orientation or gender identity. Consistent with the principles of employment equity, the primary criterion for appointment to a position is qualifications and professional excellence. Candidates who identify as a member of one of the afore-mentioned groups, and who wish to have the application considered as such, are invited to submit the online Employment Equity Voluntary Self-Identification Form as part of their application package.
The university will provide support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. If you require accommodation because of a disability or for any other reason during the interview process, please contact [email protected].
