Labour Relations Assistant – People & Culture

Date Posted: March 10, 2023

Posting Deadline: March 24, 2023

Department: People & Culture

Type of Employment: Permanent, Full-time

Group Affiliation: APC Group, Group 4 ($50,491- $65,068 annually)

At Saint Mary's University, you will be surrounded by a talented and dedicated team of professionals committed to accessibility, diversity, and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the University's success. We are currently looking to fill the position of Labour Relations Assistant to join our People & Culture team.

What we offer

As a team member at Saint Mary's, we are proud to offer many benefits. Some of these include:

• Competitive compensation
• Comprehensive benefits package
• Defined Contribution Pension plan
• Vacation
• Personal days
• Flexible Workplace
• Professional development
• Holiday closure
• Summer hour schedule

• Employee Transit EPass through Halifax Transit

Job Information and Responsibilities

Under the direction of the Director, Employee Experience, the Labour Relations Assistant will:

• Be primarily responsible for the delivery of Academic Labour Relations support services specifically in support of the VP, Academic & Research (VPAR) responsibilities pertaining to the Collective Agreements at Saint Mary's University.
• Coordinate the annual cycle of processes associated with hiring, appointments, renewal, tenure and promotion of Faculty members and Librarians under the Collective Agreements.
• Coordinate the administrative requirements associated with the Collective Agreements.
• Under the direction of the Director, Employee Experience and the Associate Vice President, People and Culture, liaises with the University Counsel and external counsel (if required) and prepare materials(s) and correspondence related to Labour Relations issues.
• Alert VPAR regarding the need to consult the Union or to request a variance before taking a particular action; drafts appropriate correspondence for VPAR's signature.
• Coordinate and act as Recording Secretary for the University Appointments Committee. Responsible for tracking full-time tenure-track and terminal faculty positions from time of vacancy (including rationale for appointment) through advertisement, consideration by University Appointments Committee and issuing of formal contract letter.
• Support the development of ongoing training plan for chairs and coordinators on responsibilities under the collective agreements.
• Support the coordination of training for search committees and academic leadership on Equity Diversity Inclusion (EDI) and Diversity Excellence issues in consultation with the Director, Diversity, Inclusion and Wellness and the Manager, Talent Acquisition, as they pertain to the hiring and retention of faculty members.
• Compose business correspondence for VPAR's approval and signature.

Experience and Education Requirements

To be the successful Labour Relations Assistant you will have:

• High School diploma and a 2-year community college diploma or Certificate in Human Resources Management is preferred.
• Advanced working knowledge of relevant employment, labour and human rights legislation and regulations and collective agreements.
• Minimum of 2 years' experience at an academic institution or similar environment administering academic collective agreement(s) and understanding of the academic process / work environment.
• Excellent interpersonal skills; written and oral communication, conflict resolution, analytical and organizational skills.
• Ability to work in fast-paced, team-oriented environment and multi-task.
• Strong organizational skills.
• Computer competency essential (Microsoft Office).
• Experience with collective bargaining an asset.
• Experience with HRIS systems an asset.

Application Details

Apply for this opportunity online using our online application system through Career Beacon. Click on "Apply Now" and complete all required information fields. Qualified candidates should submit the following with their application:

• Resume
• Cover Letter
• Three Professional References

Late applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.

At Saint Mary's University, equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect, we welcome applications from women, Indigenous peoples, racialized persons/visible minorities, persons with disabilities, persons of minority sexual orientation or gender identity and others who might contribute to the growth and enrichment of our community. Applicants are encouraged to self-identify. If you require accommodations during the recruitment process, please contact Talent Acquisition at [email protected].