Secretary PL5
in Fredericton, NB

Fredericton, NB
Full-time - Permanent
$22.02 - $26.05 / hour
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Competition Number: #191-22.23



Employment Opportunity #191-22.23

Closing Date: December 1, 2022 at 4:30 PM


Full-Time | Continuing | Fredericton | On-Campus

Standard Work Hours

Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Salary Range: $22.02 - $26.05 per hour


Reporting to the Department Chair, the Secretary PL5 is responsible for performing the department's day-to-day administrative, operational, secretarial, and technical duties as well as coordinating, supervising, and prioritizing the activities of two department office staff and possibly work study or summer students. This position works independently on assignments and issues to meet the needs of the chair, faculty, staff, and students within the department.

  • Maintain office account budgets, track expenditures, prepare annual submissions for budgeting, and maintain various project/special accounts.
  • Prepare and process staffing forms and various financial forms, including but not limited to cheque requisitions, travel advances, expense claims, bank deposits, etc.
  • Obtain quotes and complete requests for purchase orders for various accounts.
  • Assist with recruiting for positions and set up interview schedules with candidates.
  • Allocate office and lab areas in Head Hall, Old Head Hall and Gillin Hall for graduate students and visiting researchers.
  • Maintain confidential and working files.
  • Coordinate the administration of student opinion surveys as coordinator for the department.
  • Prepare job ads and contracts for part-time sessional appointments as per departmental policies.
  • Organize/coordinate interviews for vacant faculty positions and complete appointment forms.
  • Arrange department meetings, prepare agendas, attend meetings, take minutes, and distribute.
  • Consult with the Chair and compile individual staffing, teaching workloads, and standing committee duty lists.
  • Assist with the coordination of events for various undergraduate and graduate student organizations.
  • Maintain office equipment, order supplies and any required service.


  • A Diploma or degree in Business Administration, Office Management, or a related field.
  • A minimum of five (5) years of related work experience.

Additional Strengths:

  • Proficiency in of Microsoft Office Programs and Adobe software.
  • Ability to work independently and as part of a team.
  • Ability to work with little or no supervision.
  • Strong leadership and interpersonal skills.
  • Experience with accounting practices.
  • Knowledge of Colleague UI and Informer 5 Reporting is considered an asset.
  • Previous experience working in a university environment would also be an asset.
  • A willingness to learn and take on new tasks.

Work With Us

Why Choose UNB?

UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.


The Department of Electrical and Computer Engineering hosts approximately 300 undergraduate students, 90 graduate students, 14 faculty members, and 8 full-time staff; and offers undergraduate degrees in Electrical Engineering and Software Engineering (in collaboration with the Faculty of Computer Science).

This position is part of the UNIFOR, Local 4504 employee group and falls under the SALAC Collective Agreement.

UNB is situated on the unceded territory of the Wolastoqiyik and Mi'kmaq peoples along the banks of the beautiful and bountiful Wolastoq river, a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research.


The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however, only those selected for an interview will be contacted.

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