Project /Service Administrator
in Dartmouth, NS

Dartmouth, NS
Full-time - Permanent
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Competition Number: PSA0607-CB


Black & McDonald is an integrated, multitrade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With nearly 100 years of diverse market experience, we are a forwardthinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.


The primary responsibility of the Project/Service Administrator is to provide administrative support with the day to day Service Department operations providing support to our service technicians, supervisors, managers, and clients as well as assisting in maintaining a productive and efficient operation for the execution of assigned contracts within the NS FMO Division. This will be accomplished through performance of administrative duties ensuring that standard company procedures and specific instructions are followed. The Administrator role is responsible for assisting in the Service Client base entry and maintenance in our computer based program (JD Edwards) which would include work orders, project jobs, change orders, purchase orders, commenting and closing work orders, changing of work order statuses, managing work order back log/job master, and completing through to invoicing the customers.

Summary of Duties:

  • Providing telephone support; dispatching, investigating and resolving client inquiries
  • Prepare new Vendor/Customer set up request form
  • Open/Manage/Close work orders (WO)
  • Open/Manage/Close purchase orders (PO)
  • Weekly Time Entry for Project Technicians
  • Project Job Life Cycle-Set Up, Maintenance and Close Out of 8 Digit Jobs
  • Administrative Support for Project Supervisor
  • Develop and Issue Small Job Work Order Invoices
  • S4 Proposal Support
  • Manage WO Exceptions Report and PO RNV Report
  • Respond to inquiries regarding accounts payable/receivable
  • Support field staff with general inquiries
  • Prepare customer reports as required


  • Communicates Effectively
  • Customer Focus
  • Holds Self and Others Accountable
  • Problem Solving and Innovation
  • Teamwork and Collaboration


  • Minimally 3-5 years' experience in an administration role
  • Excellent organizational skills
  • Proficient in Microsoft Office applications
  • Administration or Accounting Certificate/Diploma would be considered an asset
  • Knowledge/experience in accounts payables/receivables would be considered an asset
  • Must be detail-oriented, organized and able to multi-task
  • Excellent communication, interpersonal and customer service skills
  • Proficiency in JD Edwards software or equivalent would be considered an asset

If you are an existing Black & McDonald employee, please notify your supervisor
of your interest and intent to apply before applying.

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