Administrative Staff Specialist I

Environmental Policy Institute, School of Science and the Environment 
Grenfell Campus, Corner Brook NL
(Contractual Position to September 2, 2022, with possibility of extension)

DUTIES

The successful applicant will be required to provide administrative and faculty support to the research activities of the Environmental Policy Institute (EPI), to the academic work of the EPI, which includes the operation of the Master of Arts in Environmental Policy (MAEP) program, and to oversee and coordinate the day-to-day activities of the EPI Director's office at Grenfell Campus. The position acts as secretary to support the work of various committees in the EPI and MAEP. The duties include performing a variety of services as follows: financial and administrative work including coordinating receipts, review processing, travel arrangements, and recording a variety of purchasing related to the EPI and its associated faculty; liaising with respective administrative units on EPI and MAEP related issues; general business administration; administrative assistance to support grant holders in completing request for hires and financial support; tracking and documenting EPI activities and outputs, such as publications and conferences; coordinating room bookings for the boardroom and lab; coordinating EPI engagement activities, meetings, and EPI-led research activities and events; providing basic website and social media updates where necessary; liaising with respective units to support students in the MAEP program, providing information and procedural directions as appropriate in consultation with the Dean's office and the office of the AVP, Research and Graduate Studies; supporting the administration of the MAEP student internship process; providing assistance in the understanding and interpretation of University policies and procedures; ensuring that office operations are in compliance with policy provisions and standards; and performing other related duties, as required.

QUALIFICATIONS

Experience (1-3 years) in an administrative staff capacity; graduation from high school supplemented by university level courses in business administration or related field; or any equivalent combination of experience and training. The ideal candidate will have strong demonstrated interpersonal, verbal and written communication skills, discretion, attention to detail, as well as organizational and time management skills, including the ability to multi-task and respond effectively with frequent interruptions. The candidate must have a proven ability to work with confidential and sensitive human resources and financial information. Proficiency with Microsoft Office Suite, and knowledge of basic accounting principles is required. Knowledge of employment standards and legislation is also required. Knowledge of the University organization, rules, regulations and procedures would be considered an asset. Experience and knowledge of Banner software would also be considered an asset.

SALARY $37,353 - 52,383 per annum (Non Bargaining)
CLOSING DATE September 04, 2019
COMPETITION NO. MUN00262

Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers

All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. Memorial University is strongly committed to employment equity and especially welcomes applications from all qualified candidates, including women, members of visible minorities, Aboriginal persons, members of sexual minorities and persons with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at (709) 864-2434.

Inquiries about this opportunity should be directed to Grenfell Campus - Memorial University, University Avenue, Corner Brook, Room AS374, phone (709) 637-4097 or e-mail hrrecruitment@grenfell.mun.ca.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

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